Executive I

**Role Identifier
**Job Title
Executive - Purchase

**Department
Purchase (Raw Materials)

**Reporting to
Manager - Purchase

**Grade
**Jobs Reporting Into
**Location/Unit
Corporate Office

**Role Description
**Job Purpose
Effectively raising of purchase orders and ensure 100% servicing to avoid any production shortfall. Review the quality and cost aspects and adhere to the stipulated timelines for the same. Vendor interaction for supply planning and adherence

**Primary Responsibilities
**Business Responsibility Areas**

**(Please detail out at least 8-10 responsibility areas)
**Key Performance Indicators
Ø PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).

Ø Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated

Ø Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (Factory Planner) as per stated guidelines in Asian Paints Quality Systems (APQS)

Ø Support Manager-Purchase for the quarterly Raw Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function

Ø Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively

Ø Work closely with Imports team for timely clearance of materials.

Ø Providing STO from imported warehouse or bulk storage locations on a timely basis

Ø Quality rejection handling and CAPA closures in SAP as guided by Manager

Ø Updation of shipping details, NN Details, Originals Documents, etc in Breakwalls systems on a timely basis

Ø Maintain system hygiene by updating the correct master data like vendor master, import system like Breakwalls, valid open POs in the system

Ø Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.

Ø Ensure on-time actions on quarterly slow moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.

Ø Ensure closure of recovery from suppliers with regards to discount rebates, recoverable detention charges, etc

Ø Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.

Ø Actively participate and complete assigned projects.

List of KPIs
- Vendor Delivery performance
- Vendor payment performance
- CAPA closure within timelines
- SKU Variance as per target
- Rejected stock disposal within target days
- PR to PO conversion as per target timelines
- Ensure timely recovery of discounts and detention charges if any
- MIS report generation and circulation as per target date
- 100% APQS compliance
- NVA reductions

**Scope of Work
**a) Financial Scope **(Range of financial spend):

- NA**b) People Management Scope **(Range of no. of Direct/ Indirect Reports):

- NA**c) Geography Coverage (Country-wide/ State-wide / Area-wide)
- Would involve raw material purchases on an imported basis**d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):
- Sub-function**Key Interactions
**Internal
Accounts / IT/ Taxation / Planning / Plants / CMD / Finance / Inbound Logistics

**External
Vendors, local indenting agents, transporters, CHA

**Role Requirements / Specifications
**Qualifications
- Essential- Graduate- Desired- Commercial graduate**Previous Experience
- Essential- Excel expertise (Pivot, sumif, vlookup)- Basic commercial knowledge- Data Orientation. Comfortable with large data sets.- Desired- Previous purchase experience- SAP/ERP exposure- Knowledge of importers purchase and clearance process**Functional Competencies
- Basic commercial knowledge- Conversant with Excel, Word, SAP**Behavioral Competencies
- Communication skills (written and verbal) for coordination with internal and external stakeholders- Time management skills**Additional Requirements
**Document Details
**Written By
**Date
29/Apr/2016

**Validated By
**Date
**Approved By
**Date
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