Front Office Executive

10 hours ago

Shivaji Housing Society Pune Maharashtra, India Mircon Realty LLP Full time

**Front office executive**

**Job Brief**

We are looking for a smart and talented receptionist cum personal assistant to director to manage our front desk daily and to perform a variety of administrative and clerical tasks. As a receptionist, you will be the first point of contact for our company.

You should also be able to deal with emergencies in a timely and effective manner while streamlining office operations.

Multitasking and stress management skills are essential for this position.

**Responsibilities**

Your responsibilities include ensuring the front desk welcomes guests positively and executing all administrative tasks to the highest quality standards.
- Greet and welcome guests as soon as they arrive at the office.
- Assist/ follow director’s instruction.
- The ability to communicate information accurately, clearly and as intended.
- Notify company personnel of visitor arrival.
- Maintain security and telecommunications systems.
- Provide visitors with an appropriate answer for all their inquiries.
- The answer, screen, and forward incoming phone calls as necessary.
- Maintain employee and department directories.
- Receive, sort, and distribute daily mail/deliveries.
- Maintain security by following procedures; monitoring logbooks, and issuing visitor badges.
- Taking messages and ensuring they are passed to the appropriate staff member in time.
- Managing meeting room availability.
- Operate telecommunication system by following the manufacturer’s instructions for house phone and console operation.
- Support continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Contribute to team effort by accomplishing related results as needed.
- Ensure reception area is tidy and presentable, with all necessary stationery and material.
- Update calendars and schedule meetings.
- Arrange travel and accommodations, and prepare vouchers.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing etc.

**Education Qualifications**

Bachelor’s degree or Diploma degree in any field.

**Requirements**:

- 5+ years proven work experience as a Receptionist, Front Office Representative, or similar role.
- Professional attitude and appearance.
- Possess excellent communication and organizational skills, and adept at multitasking in a fast-paced environment.
- Experience with administrative and clerical procedures.
- Hands-on experience with office equipment such as EPABX and printers.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Language Known: Hindi, English, Marathi.
- Industry Type - Construction.
- Joining Period - Immediate

.Location SB Road

Pay: ₹240,000.00 - ₹420,000.00 per year

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 5 years (preferred)

Work Location: In person

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