Administrative Assistant/receptionist

3 days ago

Balewadi Pune Maharashtra, India Furnito. Full time

1. Office Management and Operations:

- **Facilities Management**:Administrators may be responsible for managing office supplies, equipment maintenance, and coordinating facility-related services like cleaning and repairs.
- **Supervising Staff**:In some cases, administrators may supervise other administrative personnel, such as receptionists, secretaries, or data entry clerks.
- **Organizing and Maintaining Records**:This includes creating and maintaining both physical and digital files, ensuring information is readily accessible, and managing databases.
- **Coordinating Meetings and Events**:Administrators schedule meetings, book conference rooms, arrange travel and accommodations, and may also handle catering and other event-related logistics.

2. Communication and Support:

- **Facilitating Communication**:Administrators help to ensure clear and efficient communication between different departments and with external stakeholders.
- **Supporting Employees**:They may assist employees with administrative tasks, provide resources, and help resolve issues.
- **Assisting HR**:Administrators may support HR with recruitment, onboarding, and other administrative tasks.

3. Financial and Accounting:

- **Managing Expenses and Budgets**:They may track expenses, manage petty cash, and assist with budgeting and financial reporting.
- **Processing Invoices and Payments**:Administrators may handle invoices, process payments, and assist with other financial tasks.
- **Record Keeping**:They maintain financial records, track expenses, and ensure accuracy in financial data.

4. Compliance and Efficiency:

- **Ensuring Compliance**:Administrators play a role in ensuring the company adheres to relevant policies, regulations, and industry standards.
- **Improving Processes**:They may identify areas for improvement in administrative processes and contribute to streamlining workflows.
- **Staying Updated**:They keep abreast of organizational changes, business developments, and relevant industry trends.

5. Specific to Furniture Manufacturing:

- **Order Management**:In a production environment, administrators may manage orders through the production and dispatch process, including printing and sorting work orders and updating the system.
- **Material Tracking**:They may assist with tracking materials, updating inventory, and managing related paperwork.
- **Coordination with Production**:Administrators may coordinate with different departments, including production, sales, and shipping, to ensure smooth operations.

6. General Office Management:

- **Record Keeping**:Maintaining physical and electronic files, managing databases, and ensuring accurate record-keeping.
- **Office Supplies**:Ordering and managing office supplies, stationery, and equipment.
- **Facilities Management**:Ensuring the workspace is well-maintained, coordinating repairs, and managing office security.
- **Scheduling and Coordination**:Managing calendars, scheduling meetings, and coordinating travel arrangements.

**Job Types**: Full-time, Permanent

Pay: From ₹16,000.00 per month

Schedule:

- Day shift

**Experience**:

- Office Administration: 3 years (required)
- Receptionist: 3 years (required)
- Office Supervision: 3 years (required)
- Customer Handling: 3 years (required)
- Supervising Staff: 3 years (required)
- Reception and Communication: 3 years (required)
- Microsoft Office: 3 years (required)
- General HR: 3 years (required)
- Coordination : 3 years (required)
- Invoicing and Quotation: 3 years (required)

Work Location: In person

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