Administration Assistant

1 week ago

Gurgaon District Haryana, India JobOppor HR Consultant Services Full time

**Position**:Administrative Assistance

**Location**: Gurugram, India (On-site preferred)

**Key Responsibilities**

**Administrative Coordination**
- Manage calendars, meetings, travel schedules, and event logistics for leadership and core team.
- Maintain digital and physical records, documents, and reports.

**Vendor & Partner Management**
- Act as liaison for vendors, service providers, and enterprise collaborators.
- Coordinate with legal, finance, and external consultants for MoUs, JVs, CSR tie-ups.
- MoU & Documentation Support
- Draft, maintain, and track MoUs with educational institutions, enterprises, and collaborators.
- Follow up on documentation deadlines, execution status, and repository updates.

**Travel & Logistics**
- Plan and coordinate domestic/international travel, itineraries, accommodation, and bookings.
- Support travel-related expense tracking and reimbursements.

**Internal Operations Support**
- Work closely with HR, finance, and marketing to support seamless operations.
- Facilitate onboarding/offboarding of gig workers, interns, and short-term consultants.
- Meeting Coordination
- Schedule internal and external review calls, prepare minutes, and ensure follow-ups.
- Support CEO Office with investor and partnership engagements.

**Requirements**:

- Bachelor’s degree in Business Administration, Commerce, or related field.
- 2-5 years of experience in office coordination, operations, or executive assistance.
- Excellent written and verbal communication skills.
- Proficiency in tools like Google Workspace, Microsoft Office, Zoom, and Notion.
- Prior exposure to startups, AI/tech firms, or educational institutions is a plus.
- What We Offer
- Opportunity to work in a fast-growing AI ecosystem with national and global partnerships.
- Exposure to high-impact projects across AI education, workforce upskilling, and agentic platforms.
- A collaborative and innovation-led culture backed by purpose and agility.

Pay: ₹25,000.00 - ₹35,000.00 per month

Schedule:

- Day shift

Work Location: In person

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