Executive Assistant

2 days ago

Thane, India MRK Foods PVT LTD Full time

**Job Title**: Executive Secretary to Managing Director
**Location**: Bhandup, Mumbai, India
**Department**: Executive Office
**Reporting To**: Managing Director
**Employment Type**: Full-time

**Job Summary**:
**Key Responsibilities**:

- Manage and maintain the Managing Director’s schedule, including meetings, appointments, travel arrangements, and conferences.
- Manage Google Calendar.
- Maintaining records of MDs contacts.
- Managing MDs diary, assessing priority of appointments and reallocation as necessary.
- Managing MDs travel arrangements (including visa, accommodation).
- Act as the point of contact between the MD and internal/external stakeholders.
- Meeting and greeting visitors at all levels of seniority.
- Handle confidential and sensitive information with integrity and discretion.
- Attend meetings with or on behalf of the MD, take minutes, and follow up on assigned action items.
- Coordinate with department heads to ensure timely submission of reports and updates.
- Supervising all Trust incoming/outgoing mail.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Organize and maintain documents, files, records, and reports as required.
- Assist in research, data analysis, and preparation of business presentations.
- Support the MD in managing personal and professional commitments, as required.
- Handle office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

**Key Skills & Competencies**:

- Excellent written and verbal communication skills in English; proficiency in Hindi and Marathi is a plus.
- Strong organizational and time management skills.
- Professional demeanor with the ability to interact confidently with senior executives.
- High level of discretion, integrity, and confidentiality.
- Ability to work independently and handle pressure in a fast-paced environment.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

**Qualifications & Experience**:

- Bachelor’s degree in Business Administration, Management, or related field.
- Minimum **5+ years** of experience supporting senior leadership, preferably in a manufacturing, logistics, Transport & Trading or corporate environment.
- Prior experience working as a secretary or executive assistant to a Managing Director or CEO will be preferred.

**How to apply**:
**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

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