Office Administrator

2 weeks ago

Teynampet Chennai Tamil Nadu, India Jigson Hospitality Pvt. Ltd. Full time

**Job Summary**:
**Key Responsibilities:Office Operations & Maintenance**
- Oversee day-to-day general office administration, ensuring a clean, safe, and well-maintained environment.
- Manage housekeeping staff and ensure routine cleaning and upkeep of all office areas.
- Coordinate with vendors and service providers for maintenance of air conditioning, electrical systems, plumbing, and pantry services.
- Handle all facility-related issues and ensure timely resolution.
- Maintain inventory and order office and pantry supplies as needed.

**Building & Lease Management**
- Manage rental agreements and coordinate with landlords for rent payments, lease renewals, and building-related concerns.
- Track and process building rent invoices monthly and ensure timely payments through coordination with the finance department.

**Vendor & Invoice Management**
- Maintain a database of approved vendors and service providers.
- Review and verify vendor invoices for services like housekeeping, utilities, maintenance, etc.
- Liaise with the finance department to ensure timely processing of all monthly invoices.
- Ensure accurate documentation and records of all administrative expenses.

**Inter-Office Coordination**
- Act as the central point of contact between the Head Office and branch offices in **Hyderabad** and **Bengaluru**.
- Collaborate with Admin teams stationed in the regional offices to ensure consistency in administrative processes and support.
- Monitor and support branch office requirements, escalations, and operational concerns.

**Compliance & Reporting**
- Maintain up-to-date records of all office assets, contracts, and service agreements.
- Prepare monthly reports on office expenditures, maintenance activities, and administrative performance.
- Ensure compliance with health and safety standards across offices.

**Requirements**:

- Proven experience (3+ years) in office administration or facilities management.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Ability to coordinate across departments and multiple locations.
- Proficient in MS Office (Excel, Word, Outlook) and administrative tools.
- Knowledge of vendor management and invoice processing.
- Experience in handling lease agreements and office infrastructure is a plus.
- Bachelor’s degree in Business Administration, Facilities Management, or related field preferred.

**Key Attributes**:

- Reliable and responsible with a high degree of ownership.
- Strong interpersonal and negotiation skills.
- Problem-solving attitude with attention to detail.
- Ability to work independently and under pressure.

**Working Conditions**:

- This is an on-site role based at our Teynampet, Chennai office.
- Occasional travel to branch offices (Hyderabad, Bengaluru) may be required.

**Job Types**: Full-time, Permanent

Pay: ₹23,000.00 - ₹23,001.00 per month

**Benefits**:

- Provident Fund

Work Location: In person

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