Administration Officer

17 hours ago

Chennai Tamil Nadu, India Garuda Aerospace private limited Full time

**Job Title**: Administration Officer

**Location**: Chennai, India
**Department**: Administration / Operations
**Reports To**: VP - HR

**About Garuda Aerospace**

Garuda Aerospace is India’s leading Drone-as-a-Service (DaaS) provider, driving innovation and impact across agriculture, defense, logistics, and infrastructure sectors. We are a fast-paced, mission-driven organization that values operational excellence, efficiency, and collaboration.

**Role Summary**

The Administration Officer will oversee all office administrative activities, ensuring smooth day-to-day operations across facilities, vendor management, procurement, travel, and employee support services. The role demands a proactive professional who can maintain a high standard of organizational efficiency and workplace experience.

**Key Responsibilities**

**Office & Facility Management**
- Oversee general office operations including housekeeping, pantry, maintenance, and security.
- Ensure office premises are safe, well-maintained, and aligned with company standards.
- Coordinate with vendors for repairs, maintenance, and infrastructure needs.
- Manage access cards, visitor management, and front-desk operations.

**Procurement & Vendor Management**
- Source and negotiate with vendors for office supplies, equipment, and services.
- Maintain vendor contracts, renewals, and ensure compliance with company policies.
- Process purchase orders, quotations, and invoices in coordination with Finance.

**Travel & Logistics**
- Handle travel bookings (air, train, cab, accommodation) for employees and guests.
- Coordinate logistics for official events, training, and offsites.

**Asset & Inventory Management**
- Maintain records of office assets, stationery, and IT/non-IT equipment.
- Conduct periodic inventory checks and audits.

**Employee Support & Engagement**
- Ensure a smooth onboarding experience in coordination with HR and IT.
- Support in organizing employee engagement activities and company events.
- Address day-to-day administrative queries and provide timely resolutions.

**Compliance & Documentation**
- Maintain updated records of agreements, licenses, and statutory documents.
- Support audits and ensure adherence to internal and external compliance standards.

**Qualifications & Experience**
- Bachelor’s degree in Business Administration, Commerce, or related field.
- 6 years of experience in Administration / Facilities / Operations roles.
- Experience in a manufacturing, tech, or aviation/start-up environment preferred.

**Skills & Attributes**
- Strong organizational and multitasking skills.
- Excellent communication and negotiation abilities.
- Proficient in MS Office (Excel, Word, PowerPoint).
- Ability to handle confidential information with discretion.
- Customer-service orientation and a problem-solving mindset.

**Why Join Us**

At Garuda Aerospace, you’ll be part of an organization that is transforming industries with cutting-edge drone technology. You’ll work with passionate professionals and contribute to an environment that values innovation, efficiency, and collaboration.

Pay: ₹10,871.06 - ₹34,800.61 per month

**Benefits**:

- Food provided
- Health insurance
- Life insurance
- Paid sick time
- Provident Fund

Work Location: In person

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