Office Administrator
6 days ago
**Overview**:
We are seeking a detail-oriented and proactive Admin Executive to manage day-to-day administrative operations, support staff welfare, ensure smooth functioning of office facilities, and coordinate with multiple teams including Accounts, SCM/Projects, and HR. The role requires excellent organizational and coordination skills, with the ability to handle vendors, procurement, compliance, and employee support activities.
**Key Responsibilities**:
**Administrative & Office Management**:
- Oversee day-to-day office administration and ensure smooth operations.
- Manage attendance systems including biometric download and reporting.
- Supervise housekeeping activities to maintain cleanliness and hygiene standards.
- Ensure staff welfare facilities such as drinking water, travel bookings, and hotel arrangements.
- Handle procurement and stock management of office stationery, consumables, printer toners, and related supplies.
- Maintain rate contracts with vendors and oversee vendor coordination for housekeeping, printing, stationery, and consumables.
- Ensure Wi-Fi and internet facilities (Hathway/RP) are functional and issues resolved in time.
- Safe custody and handling of CEO’s digital signature USB (with Finance/Admin as per policy).
**Fixed Assets & IT Support**:
- Manage procurement, approval, and maintenance of fixed assets such as laptops, desktops, UPS, and batteries.
- Oversee laptop battery replacements, repairs, and refurbishment of old laptops at minimum cost.
- Maintain an updated list of fixed assets issued to employees.
- Coordinate with vendors for printer servicing and IT-related support.
**Employee Support**:
- Manage PF/ESI compliance and liaison with EPFO officials.
- Track and follow up on open PF withdrawal/transfer claims of ex-employees.
**Finance & Petty Cash Support**:
- Manage petty cash disbursement and coordinate top-up with Accounts team.
- Support Accounts in processing vendor bills and reimbursements.
- Assist in debit card top-up processes.
**SCM/Projects/Deployment Support**:
- Coordinate logistics activities for project deployments.
- Manage Corporate Porter app - including top-up processes, admin rights, and balance monitoring.
**Travel & Courier Management**:
- Handle travel bookings (railway/bus/air/hotel) for employees in line with company travel policy.
- Prepare travel cost estimates, seek approvals, and follow up with management.
- Manage courier services and ensure timely dispatch and receipt of documents and parcels.
**Requirements**:
- Graduate in any discipline (preferably in Business Administration or related field).
- 2-4 years of experience in Office Administration/General Administration roles.
- Knowledge of procurement processes, vendor management, and compliance (PF/ESI).
- Proficiency in MS Office and basic IT troubleshooting.
- Strong organizational, multitasking, and coordination skills.
- Ability to liaise effectively with internal teams and external vendors.
- Good communication and interpersonal skills.
**Key Attributes**
- Proactive and resourceful in problem-solving.
- High level of integrity and responsibility.
- Ability to work independently and manage multiple tasks simultaneously.
- Strong attention to detail and commitment to process adherence.
Pay: ₹15,000.00 - ₹30,000.00 per month
**Benefits**:
- Health insurance
- Provident Fund
Work Location: In person
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