Purchase and Billing Executive

7 days ago

DholePatil Road Pune Maharashtra, India Sonata Design System Pvt Ltd Full time

**Responsibilities**:

- **Purchase Management**:

- Source and negotiate with suppliers/vendors to obtain competitive quotes for goods and services required by the company.
- Prepare purchase orders (POs) based on approved requisitions and ensure accuracy of order details, quantities, pricing, and delivery schedules.
- Track and expedite orders to ensure timely delivery and resolve any discrepancies or issues with deliveries.
- Sourcing of new vendors/ suppliers and updating new products and material
- **Vendor Management**:

- Build and maintain strong relationships with suppliers/vendors to secure favourable terms, pricing, and reliable delivery schedules.
- Evaluate vendor performance based on quality, delivery, and cost-effectiveness to optimize supplier base.
- **Billing and Invoicing**:

- Generate and process invoices accurately and timely for goods/services received or rendered.
- Verify billing information, including purchase orders, pricing, and quantities, to ensure compliance with contractual terms and internal policies.
- Address and resolve billing discrepancies or disputes with vendors and internal stakeholders.
- **Inventory Control**:

- Monitor inventory levels and reconcile discrepancies.
- Coordinate with warehouse and logistics teams to ensure adequate stock levels for operational needs.
- **Documentation and Reporting**:

- Maintain procurement and billing records, including contracts, agreements, purchase orders, and invoices.
- Prepare reports on procurement activities, expenditures, and cost-saving initiatives for management review.
- **Compliance and Process Improvement**:

- Ensure compliance with company policies, procedures, and regulatory requirements related to procurement and billing.
- Identify opportunities for process improvements and cost efficiencies in procurement and billing operations.

**Requirements**:

- Bachelor’s degree in Business Administration, Supply Chain Management, Accounting, or a related field.
- 3-4 years of experience in procurement, purchasing, billing, or a similar role, preferably in commercial and interiors.
- Proficiency in MS Office (Excel, Word, Outlook) and ERP software (e.g., SAP, Oracle) for purchase order processing and invoice management.
- Strong negotiation skills and ability to build effective relationships with vendors and internal stakeholders.
- Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
- Analytical mindset with attention to detail and problem-solving skills.
- Good communication skills, both verbal and written.
- Knowledge of procurement best practices and inventory management principles is a plus.

**Benefits**:

- Competitive salary and benefits package.
- Opportunities for career growth and development.
- Dynamic and collaborative work environment.

**Job Types**: Full-time, Permanent

Pay: ₹40,000.00 - ₹50,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 4 years (preferred)

Work Location: In person

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