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Purchase & Vendor Billing Executive

2 weeks ago

Vashi Navi Mumbai Maharashtra, India commutec.in Full time

Job Title: Purchase & Vendor Billing ExecutiveDepartment: Purchase
Location: HO VASHI
Reports To: Purchase Manager
Company: Commutec Mobility Solutions Pvt. Ltd.
**Job Summary:
The Purchase & Vendor Billing Executive will be responsible for handling end-to-end processes related to vendor bill management from invoice receipt, verification, and coordination to payment follow-up. The role ensures that vendor bills are processed accurately, timely, and in compliance with company policies and agreements.
Key Responsibilities:

- Receive and log all vendor bills related to vehicle hire and service operations.
- Verify bills against:

- Duty slips, bookings, and PO (if applicable), Bills.
- Billing Name, PAN number, GST, rate card, and other supporting documents, all compliance parts, etc.
- Coordinate with the Billing, Operations, and accounts teams to resolve discrepancies.
- Ensure that vendor bills are processed only after complete validation of the duty data and supporting documents.
- Follow up with vendors for pending documents, corrections, and clarifications.
- Track approval status of bills internally before forwarding for payment processing.
- Maintain a tracker of all vendor bills (received, verified, approved, paid).
- Coordinate with the Accounts Payable (AP) team for timely payment release.
- Respond to vendor queries related to bill status or payment timeline.
- Maintain a clear record of held bills (due to errors, mismatch, etc.) and follow up for resolution.
- Ensure all bills follow compliance norms - GST, PAN, invoice format, and signature as per policy.
Requirements:

- Education: Graduate in Commerce / Business Administration / Finance or related field.
- Experience: 1-3 years of experience in purchase operations, vendor billing, or accounts payable.
- Skills:

- Strong knowledge of invoice verification and documentation
- Attention to detail and ability to catch billing mismatches
- Good coordination and follow-up skills
- Proficiency in MS Excel and billing software
- Familiarity with GST, TDS, and basic accounting principles
Preferred:

- Experience in transport, travel, logistics, or a service-based company
- Familiarity with ERP or e-invoicing portals (e.g., Coupa, SAP)

**Job Types**: Full-time, Permanent

Pay: ₹10,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Application Question(s):

- How would you rate your MS Excel skills (filters, VLOOKUP, sorting, basic formulas)?
- How comfortable are you with invoice verification and matching with duty slips or purchase orders?

**Experience**:

- Vendor Billing : 1 year (required)
- MIS Reporting : 1 year (required)

Work Location: In person

Expected Start Date: 28/07/2025