
Purchase & Vendor Billing Executive
3 days ago
Job Title: Purchase & Vendor Billing ExecutiveDepartment: Purchase
Location: HO VASHI
Reports To: Purchase Manager
Company: Commutec Mobility Solutions Pvt. Ltd.
**Job Summary:
The Purchase & Vendor Billing Executive will be responsible for handling end-to-end processes related to vendor bill management from invoice receipt, verification, and coordination to payment follow-up. The role ensures that vendor bills are processed accurately, timely, and in compliance with company policies and agreements.
Key Responsibilities:
· Receive and log all vendor bills related to vehicle hire and service operations.
· Verify bills against:
o Duty slips, bookings, and PO (if applicable), Bills.
o Billing Name, PAN number, GST, rate card, and other supporting documents, all compliance parts, etc.
· Coordinate with the Billing, Operations, and accounts teams to resolve discrepancies.
· Ensure that vendor bills are processed only after complete validation of the duty data and supporting documents.
· Follow up with vendors for pending documents, corrections, and clarifications.
· Track approval status of bills internally before forwarding for payment processing.
· Maintain a tracker of all vendor bills (received, verified, approved, paid).
· Coordinate with the Accounts Payable (AP) team for timely payment release.
· Respond to vendor queries related to bill status or payment timeline.
· Maintain a clear record of held bills (due to errors, mismatch, etc.) and follow up for resolution.
· Ensure all bills follow compliance norms – GST, PAN, invoice format, and signature as per policy.
Requirements:
· Education: Graduate in Commerce / Business Administration / Finance or related field.
· Experience: 0–1 years of experience in purchase operations, vendor billing, or accounts payable.
· Skills:
o Knowledge of invoice verification and documentation
o Attention to detail and ability to catch billing mismatches
o Good coordination and follow-up skills
o Proficiency in MS Excel and billing software
o Familiarity with GST, TDS, and basic accounting principles
Preferred:
· Experience in transport, travel, logistics, or a service-based company
· Familiarity with ERP or e-invoicing portals (e.g., Coupa, SAP)
Job Types: Full-time, Permanent
Pay: ₹10, ₹25,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
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