Billing Executive

**About Us**:
Deepak Builders & Developers is a leading real estate organization specializing in residential, commercial, and mixed-use developments. We are committed to delivering high-quality projects and are looking for a detail-oriented and diligent **Purchase Accountant / Billing Executive** to join our accounts team. This role will primarily focus on managing purchases, accounts payable, and billing functions related to our real estate projects.

**Job Summary**:
The **Purchase Accountant / Billing Executive** will be responsible for processing purchase orders, maintaining accurate records of vendor transactions, and generating invoices for goods and services. This role ensures timely and accurate recording of purchases, proper reconciliation of accounts, and handling billing processes to support smooth project execution.

**Key Responsibilities**:
**Purchase Accounting**:

- **Invoice Verification**: Verify and match purchase invoices with purchase orders and delivery receipts to ensure the accuracy of transactions.
- **Payment Processing**: Prepare payment schedules and process payments to vendors in a timely manner while adhering to company payment terms and accounting policies.
- **Vendor Account Reconciliation**: Perform regular reconciliation of vendor accounts, ensuring that balances are accurate and discrepancies are resolved promptly.
- **Record Keeping**: Maintain and update records of all purchase transactions, ensuring accurate and up-to-date accounting entries in the company's system (ERP/Accounting software).
- **Tax Compliance**: Ensure that purchases are accounted for correctly in terms of tax, including GST/VAT and other statutory requirements, and ensure tax compliance.

**Billing & Invoicing**:

- **Generate Invoices**: Prepare and issue invoices for goods and services rendered, ensuring that all charges are accurately reflected based on agreements or contracts.
- **Track Payments**: Monitor outstanding invoices and follow up with clients and vendors to ensure timely payment or resolution of any issues.
- **Billing Discrepancies**: Investigate and resolve any billing discrepancies or disputes with clients or vendors, providing accurate supporting documentation as needed.
- **Invoice Filing**: Maintain an organized filing system for invoices and related documents (both digital and physical), ensuring they are easily accessible for audits or reviews.

**Purchase Orders Management**:

- **Purchase Order Creation**: Assist in generating purchase orders (PO) based on project requirements and coordinate with relevant departments for approval.
- **PO Tracking**: Track the status of purchase orders, follow up on pending deliveries, and report any delays or issues to the relevant teams.
- **Cost Management**: Ensure that purchases align with the project budget and monitor for any cost overruns or discrepancies in material pricing.

**Financial Reporting & Documentation**:

- **Accounts Payable Reporting**: Assist in generating monthly, quarterly, and annual accounts payable reports, including outstanding bills, paid bills, and payment schedules.
- **Budget Management**: Track expenses against the budget and provide reports on any discrepancies, enabling project managers to take corrective action.
- **Audit Preparation**: Prepare necessary documentation and reports for internal or external audits, ensuring all invoices, payments, and records are properly maintained.

**Coordination with Other Departments**:

- **Collaboration with Procurement Team**: Work closely with the procurement team to ensure that all purchase orders are processed correctly, and materials are delivered as per schedule.
- **Communication with Vendors**: Communicate with vendors to resolve any issues related to payments, deliveries, or discrepancies in the billing process.
- **Coordination with Finance Department**: Collaborate with the finance department to ensure all accounting entries are accurate, and all payments are processed according to financial policies.

**Compliance & Policy Adherence**:

- Ensure that all purchases, payments, and invoicing practices adhere to the company’s financial policies and applicable laws and regulations.
- Keep updated on relevant tax laws and regulations (GST, VAT, etc.) to ensure that all accounting activities are compliant.

**Key Skills & Qualifications**:
**Education**:

- Bachelor’s degree in Accounting, Finance, or a related field. Additional certifications in accounting (e.g., CA, CMA, or equivalent) are a plus.

**Experience**:

- Minimum of 2-3 years of experience in purchase accounting, billing, or accounts payable, preferably in the real estate, construction, or manufacturing industry.
- Proven experience working with accounting software (Tally, SAP, QuickBooks, etc.) and proficiency in Microsoft Excel.

**Skills**:

- Strong attention to detail and accuracy in handling invoices, purchase orders, and billing records.
- Good understanding of accounting principles, tax regula