Office Assistant

1 week ago


Chengalpattu Chennai Tamil Nadu, India SRM Institute of Science and Technology Full time

Ø To organize office and assist associates in ways that optimizes procedures.

Ø Should have a good communication, interpersonal and management skill.

Ø To sort and distribute communications in a timely manner.

Ø To create and update records ensuring accuracy and validity of information.

Ø Should monitor level of supplies available in the department and handle shortages.

Ø Should resolve office related malfunctions and respond to requests or queries.

Ø Should coordinate with other departments to ensure compliance with established policies.

Ø Should answer phone calls and transfer to the appropriate staff members.

Ø Should receive, sort and distribute incoming mails.

Ø Should fax, scan and copy documents.

Ø Should maintain office filing and storage systems.

Ø Should update and maintain databases such as mailing list, contact list

Ø Should retrieve information when requested by the team.

Ø Should co-ordinate and maintain staff administrative records by delivering documents, reports and correspondence to the required departments.

Ø Should monitor and maintain office supplies.

Ø To ensure office supplies and equipments are properly monitored, maintained and serviced.

Ø Should perform any other tasks as requested by the higher authorities.

Ø Should keep office area clean and tidy.

Ø Should come prior to the higher official and keep the area well mannered.

Ø While leaving should check whether all equipments, computers, lights and fans are switched off.

Ø Should maintain registers of all important documents sent or received from or to other departments perfectly.

Ø Should attend all training programmes and meetings conducted by the department.

Ø Should follow the organization rules, regulations, policies and procedures strictly. In case of violation necessary actions will be taken by the management

Ø Should strictly follow the leave policies and procedures and inform head before availing any leave.

Ø Any other duties assigned by the management from time to time.

**Job Types**: Full-time, Fresher

Pay: ₹11,000.00 - ₹12,350.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Morning shift

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- Office: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- Tamil (preferred)

Work Location: In person



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