Administrator (with Odoo Experience)

**Job Description - Administrator (with Odoo Experience)**

**Position Title**: Administrator
**Location**: Saudi Arabia
**Employment Type**: Full-Time

**Role Overview**

The Administrator will be responsible for managing and supervising all day-to-day administrative operations of the company. This role requires an individual with strong organizational, leadership, and problem-solving skills who can ensure smooth workflow across departments. The Administrator will also play a vital role in managing and maintaining the company’s Odoo ERP system, ensuring that it is efficiently used for HR, administrative, and operational functions.

**Key Responsibilities 1. Administrative Management**
- Oversee daily administrative operations and provide leadership to the support staff.
- Maintain employee records, contracts, and official documents in an organized and secure manner.
- Supervise office maintenance, cleanliness, supplies, and inventory.
- Manage travel arrangements, visa processing, accommodation, and transport for employees (if required).
- Monitor company policies and ensure all staff are following guidelines.
- Manage incoming and outgoing mail, courier services, and other communications.

**2. Odoo ERP Administration**
- Manage and configure Odoo modules related to HR, Administration, and Operations.
- Maintain accurate data entry of employees, attendance, leaves, and approvals in Odoo.
- Generate reports from Odoo for management and ensure timely submission.
- Troubleshoot issues related to Odoo and provide first-level support.
- Coordinate with Odoo support/technical team for system upgrades, bug fixes, and customization.
- Train staff in the use of Odoo system where necessary.

**3. HR & Employee Support**
- Assist HR department with recruitment, onboarding, and employee records.
- Prepare offer letters, contracts, and official HR correspondence.
- Maintain attendance, leave records, and overtime data.
- Support in payroll processing by providing accurate attendance and employee data.
- Resolve employee queries regarding policies, HR, and administrative matters.

**4. Office & IT Coordination**
- Liaise with IT vendors for technical issues, upgrades, and licensing renewals.
- Ensure proper backup of important files and company data.
- Maintain company’s digital and physical records.

**5. Financial & Reporting Support**
- Assist accounts/finance department with invoice preparation, petty cash management, and expense reports.
- Monitor office budgets and prepare monthly expenditure reports.
- Support management with data collection, documentation, and report generation.

**Requirements & Skills**
- **Education**: Bachelor’s Degree in Business Administration, IT, or related field (Master’s degree is a plus).
- **Experience**: Minimum 3-5 years of proven work experience as an Administrator, with **hands-on Odoo ERP experience**.
- Strong knowledge of HR & administrative procedures.
- Excellent command over MS Office (Word, Excel, Outlook, PowerPoint).
- Strong communication skills in English (Arabic is a plus).
- Ability to multitask and manage multiple priorities under pressure.
- Strong problem-solving and decision-making skills.
- High level of confidentiality and integrity.

**Salary & Benefits**
- **Salary**: Will be decided **depending on your interview performance and experience**.

Application Question(s):

- ChatGPT said:
**Education**:

- Master's (required)

**Experience**:

- Administrative Management: 1 year (required)
- Odoo ERP Administration: 1 year (required)
- HR & Employee Support: 1 year (required)
- Office & IT Coordination: 1 year (required)
- Financial & Reporting Support: 1 year (required)