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Office Coordinator

2 weeks ago

Mandi, India Lcs Projects Full time

**Job Summary**

The Office Coordinator plays a crucial role in ensuring the smooth operation of the office by providing administrative support and coordinating various office activities.

**Duties**
- Serve as a personal assistant to the office manager, handling correspondence, scheduling appointments, and managing calendars
- Greet visitors and answer incoming calls, directing them to the appropriate personnel
- Perform data entry tasks accurately and efficiently
- Assist with medical receptionist duties as needed
- Maintain office supplies inventory and place orders when necessary
- Utilize QuickBooks for basic financial record-keeping tasks
- Handle clerical tasks such as filing, photocopying, and organizing documents
- Assist with phone systems management and troubleshooting
- Provide bilingual support if required
- **about the Role**:
We are seeking a highly motivated and organized Tender & Office Coordinator to join our dynamic team. In this role, you will be responsible for a wide range of administrative and coordination tasks, ensuring the smooth and efficient operation of our office and the successful submission of tenders.

**Key Responsibilities**:

- **Tendering Process**:

- Gather and prepare tender documents, including technical specifications, financial proposals, and other relevant information.
- Conduct market research and identify potential tender opportunities.
- Track tender deadlines and ensure timely submission of bids.
- Maintain accurate records of all tenders submitted, including bid status and outcomes.
- Liaise with clients and vendors to gather necessary information and address any queries.
- **Office Administration**:

- Manage office supplies, equipment, and inventory.
- Coordinate travel arrangements, meetings, and events.
- Maintain office records and files, ensuring proper documentation and confidentiality.
- Provide administrative support to the project team, including scheduling meetings, preparing presentations, and managing correspondence.
- Answer phone calls, direct calls, and take messages.
- Greet visitors and maintain a professional and welcoming office environment.
- **Other Duties as Assigned**:

- Assist with other administrative tasks as required, such as data entry, report preparation, and project coordination.

**Qualifications**:

- Bachelor's degree in Business Administration, or a related field.
- 2+ years of experience in a fast-paced administrative or coordination role.
- Experience in the solar or renewable energy industry is a strong plus.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills with the ability to prioritize 1 task

**Requirements**:

- Proven experience as an office coordinator or in a similar administrative role
- Proficiency in Microsoft Office Suite and other office software
- Strong organizational skills with keen attention to detail
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively
- Knowledge of clerical procedures and office management systems
- Familiarity with QuickBooks is a plus

Pay: From ₹3,561.00 per month

**Benefits**:

- Health insurance
- Paid time off

Work Location: In person