Administration Assistant

2 days ago

Worli Mumbai Maharashtra, India Career Xplorer Consultancy Full time

We are seeking a full-time Administrative Assistant for our London-based client with a Mumbai office. Our client is a renowned jeweler that makes emerald fine jewellery.

Designation: Administrative Assistant

**Responsibilities and Duties**
- Organise the office and assist associates.
- Sort and distribute communications in a timely manner.
- Create and update records ensuring accuracy and validity of information.
- Schedule and plan meetings and appointments and take detailed minutes.
- Monitor level of supplies and handle shortages.
- Resolve office-related malfunctions and respond to requests or issues.
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues.
- Develop and maintain a filing system. - Update and maintain office policies and procedures - Act as a point of contact for internal and external clients and vendors.
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Ensure smooth and adequate flow of information within the company to facilitate other business operations
- Manage schedules of Directors, plan their travel.
- Maintain internal databases.
- Maintaining Inventory.
- Initiative and ready to take any ad-hoc tasks provided by other departments.

**Qualifications and Skills**
- Minimum 2 years of experience in a reputed organisation.
- Excellent command over English.
- MS office skills.

**REQUIREMENTS**:

- Preferably worked in the luxury or hospitality industry.
- Excellent written and verbal communication and interpersonal skills
- Knowledge of basic accounting and office management systems and
- procedures.
- Excellent organisation skills with the ability to prioritise and multi task.
- Reliable with patience and professionalism.
- Excellent time management skills.
- Attention to detail and problem solving skills.
- Discretion and Confidentiality

Please connect for more information

Contact Person Ms Ekta-Talent Acquisition Lead

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Leave encashment

Schedule:

- Day shift
- Fixed shift
- Morning shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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