Executive Assistant to Md

2 weeks ago

Baner Pune Maharashtra, India B.U. Bhandari Motors Pvt. Ltd Full time

**Location**: Baner / Bhandarkar Road / Camp, Pune
**Experience**: 3-5 years as an EA or Secretary to MD/Director
**Key Requirements**:
Exceptional follow-up skills, Fluent in English, Good at MS Office (Word, Excel) and Google Tools (Sheets, Forms, Docs), Strong confidentiality and precision in communication, Professional and proactive, Excellent in follow-up & coordination.

**Education**:

- Graduate from secretarial college or similar field or Graduation, Diploma in Aviation.

**Key Responsibilities**:
Ø **Complete task tracking ownership**: Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed.

Ø **No forgetting of tasks assigned**: Even if assigned via WhatsApp, verbal instructions, or task sheets — follow-ups and closures are your responsibility.

Ø **Protect the MD’s time**:

- Meetings must be _ready to start on time_ (participants, presentations, screen connections).
- Anticipate logístical needs and prep the meeting rooms, teams, materials in advance.

Ø **Manage Calendar**: Daily scheduling, travel planning (domestic and international), time blocking to ensure MD’s day is smooth.

Ø **Coordinate and monitor all dealership team tasks**: Ensure continuous execution and follow-up across departments.

Ø **Prepare and maintain MOMs (Minutes of Meetings)** with clear actionables and deadlines.

Ø **Handle personal tasks**: family appointments, insurance claims, etc. professionally and discreetly.

Ø **Communication Management**: Draft letters, MIS reports, and official communication with highest standards.

Ø **Travel Management**: Flights, visas, hotels, cabs — both for MD/ his family and any team as needed.

Ø **Confidentiality**: Handle business and personal information with absolute discretion.

Ø **Follow-up skills at a world-class level** — No task should ever be forgotten.

Ø **Excellent English, Hindi, and Marathi understanding** — To communicate effectively across teams, vendors, staff.

Ø **Highly organized** — Expert at handling multiple priorities without confusion.

Ø **Technologically comfortable** — Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar.

Ø **Professional Appearance and Demeanor** — Neat, composed, polite yet firm.

Ø **Thick-Skinned Professionalism** — Must handle direct feedback without ego; the focus is always on getting the work done.

Ø **Meeting Preparedness** — Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).

**Tools that you must master**:
Ø **Google Sheets** (Task Tracker)

Ø **WhatsApp** (for task assignment and updates)

Ø **Gmail** (for daily correspondence)

Ø **Google Calendar** (for meetings)

Ø **MS Excel** (for data handling, if needed)

Contact Person : Sushant Jagdale

Pay: ₹40,000.00 - ₹50,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time
- Provident Fund

Work Location: In person

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