Executive Assistant

6 days ago

Lower Parel Mumbai Maharashtra, India Blox.xyz Full time

**Position Overview**:
The Executive Assistant will play a pivotal role in supporting the co-founder by

efficiently managing their complex calendar, coordinating meetings, and arranging

travel logistics. This role requires exceptional organizational skills, attention to

detail, and the ability to maintain confidentiality while handling sensitive

information. The Executive Assistant will serve as a trusted liaison between the co
- founder and internal/external stakeholders, ensuring seamless communication and

prioritization of tasks to optimize the co-founder's time and productivity.

**Responsibilities of an Executive Assistant - Scheduling**:

- Manage and maintain the co-founder's calendar with meticulous attention to detail,

ensuring accuracy and completeness in scheduling appointments, meetings, and

events.
- Act as a liaison between the co-founder and internal/external stakeholders,

promptly communicating schedule changes, meeting requests, and other relevant

information.
- Prepare comprehensive itineraries and briefing materials for the co-founder's

engagements, providing relevant background information, agendas, and necessary

documents.
- Manage communication channels on behalf of the co-founder, screening and

them as appropriate.
- Collaborate closely with other members of the team to ensure seamless

coordination and alignment of schedules and priorities across the organization.
- Maintain organized electronic and physical filing systems for documents,

correspondence, and other materials related to the co-founder's activities,

ensuring accessibility and confidentiality.
- Proactively identify opportunities to streamline administrative processes and

improve efficiency in scheduling and coordination efforts.
- Assist in the planning and execution of special events, such as company-wide

meetings, retreats, and conferences, providing logístical support and onsite

coordination as needed.
- Serve as a trusted advisor and confidant to the co-founder, demonstrating

professionalism, discretion, and integrity in all interactions and communications.
- Act as a representative of the co-founder in meetings or events when necessary,

conveying their messages and priorities with clarity and professionalism.
- Provide ad hoc administrative support to the co-founder and executive team,

including drafting correspondence, managing expenses, and performing other

duties as assigned.
- Coordinate domestic and international travel arrangements, including flights,

accommodations, ground transportation, and visa processing, considering the co
- founder's preferences and travel policies.

**Job Types**: Full-time, Permanent

**Salary**: ₹50,000.00 - ₹90,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 5 years (preferred)

**Language**:

- English (required)

Ability to Commute:

- Lower Parel, Mumbai, Maharashtra (required)

Ability to Relocate:

- Lower Parel, Mumbai, Maharashtra: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**

+91 9136996254

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