Front Office Executive

2 weeks ago


Mumbai Maharashtra, India CBRE Full time

**Front Office Executive - Airoli**

**Job ID**
- 188098**Posted**
- 15-Oct-2024**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**

Facilities Management

**Location(s)**

Mumbai - Maharashtra - India
- Good in MS office, Advance excel & PPT.
- Dress herself in the assigned uniform / as per dress policy.
- Operation of Communication Systems - Responsible for handling incoming and outgoing calls including distribution. Make sure to demonstrate professional and polite responses in telephone responses.
- Answer all front desk calls and direct the calls to the relevant department/division.
- Follow up and ensure closure of all Medical emergency/helpdesk calls and update the same
- Attending Visitors / Guest / Vendors on behalf of the client.
- Escalate to the reporting manager on any urgent/critical issues noted.
- Attending to visitors and maintaining visitors' logs.
- Booking of Meeting room for Clients and employees and maintaining calendar
- Greet and offer hospitality to visitors and clients.
- Follow-up and prepare trackers for all monthly PO, Invoices, Payment, and vendor setup forms, etc.
- Maintain familiarity with security and emergency procedures and initiate necessary

coordination during emergencies.
- Responsible for maintenance and upkeep of the front office
- Maintains essential records and files including legal registers
- Updating of vendors' payment tracker, and invoice tracker.
- Follow-up & receiving of all invoices of vendor including Challan and verifying the same
- Follow up and ensure closure of all Helpdesk calls and track the same
- Updating, maintaining and demanding stationary stock, First Aid box and running stationary.
- Perform related duties and support to the team as required for the site.



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