Administrative Assistant

2 days ago

Remote, India InDepth Engineering Solutions, LLC Full time

This is a remote position.

Position Overview: We are looking for a highly organized and detail-oriented individual to serve as a Remote Administrative Partner to CFO and VP, Investor Relations that are based in the US. The Administrative Partner will work closely with the Leaders on executive general administrative activities that are required to maintain day to day smooth operations.

**Responsibilities**:

- Calendar Management - Skilled at managing internal and external meetings; ability to manage incoming priorities and exercise judgment, knowledge of priorities and level of importance of requests. Includes coordinating with US peers to align on meeting scheduling and travel requirements.
- Travel Support - Utilizes company travel systems and policies to arrange travel; ensures that leaders are prepared with required travel information and documentation as well as ad hoc support whilst the leaders are traveling.
- Material/Data Preparation - supports the preparation of presentation materials and data requests. Leverages contacts within the organization to collect and synthesize information and input. Works on a variety of topics requiring awareness of operations across the organization and processes to access and collect information.
- Expenses - enter and own all expense reporting
- Maintains a strict level of complete confidentiality with a high volume of confidential information
- Assist with special projects and other tasks as assigned by management.
- Other administrative tasks such as remote event support, i.e. ordering catering, ordering swag, reserving conference rooms

**Requirements**:
Job Requirements
- Bachelor’s degree or equivalent experience
- 4+ years of experience as an administrative/executive assistant, virtual assistant, or similar role providing support to senior-level executives.
- Ability to exercise judgment within generally defined practices and policies in order to solve problems
- Ability to quickly become familiar with company operations, policies, and procedures and leverage to perform job related tasks.
- Fosters relationships with key stakeholders and partners in Europe and USA.
Strong organizational skills with the ability to multi-task and prioritize tasks effectively in a fast-paced, high pressure environment
- Excellent communication and interpersonal skills, both written and verbal; Excellent proficiency in the English Language
- Ability to work independently and collaboratively in a remote team environment with little to no supervision
- Flexibility to adapt to changing schedules and work hours as required by the hybrid schedule.
- Availability to work alternating weeks on local Serbia hours and US Pacific time hours.
- Experience working in a remote or virtual office environment is a plus.
- Positive attitude and business acumen
- Ability to multi-task in a fast-paced environment and anticipate last minute changes
- Team player

  • Administration Assistant

    2 days ago

    Remote, India Beautiful Concepts Pvt. Ltd. Full time

    Beautiful Concepts Pvt Ltd. is a dynamic and diverse company that operates in various domains, including KPO, BPO, Real Estate Agency, Handicraft Export, and Startup ventures. We are seeking an enthusiastic and detail-oriented Administrative Assistant to join our team and provide essential support to various departments within the...

  • Administrative Assistant

    2 weeks ago

    Remote, India CJ's Glazing Ltd Full time

    Job Overview: **Location**: Remote (Based in India) **Position Type**: Full-time **Company Description**: CJ's Group is a dynamic and rapidly growing company dedicated to providing an excellent service. We pride ourselves on fostering a collaborative and supportive work environment where every team member's contribution is valued. As we expand our...

  • Administrative Assistant

    2 weeks ago

    Remote, India VANMORGAN OUTSOURCING PVT LTD Full time

    VANMORGAN OUTSOURCING PVT LTD a leading outsourcing company headquartered in India, is seeking a Dedicated Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our administrative functions and supporting various departments. **Responsibilities**: 1) Provide comprehensive administrative support to ensure...

  • Administrative Assistant

    5 days ago

    Remote, India Prospus Consulting Pvt. Ltd. Full time

    Job Title: Administrative Assistant (chief of staff)Location: RemoteExperience: 4-6 yearsPosition SummaryThe Administrative Assistant acts as a key strategic partner to the CEO, responsible for driving organizational effectiveness through expert administrative management, task execution, and interdepartmental oversight. This role ensures operational...

  • Administration and Accounts Assistant

    1 week ago

    Remote, India Om Saai Agro Foodworks Full time ₹ 25,00,000 - ₹ 75,00,000 per year

    Job Description:We are looking for an Accounts and Admin Executive who will play a key role in ensuring the smooth operational and financial functioning of our accounting firm. This individual will be responsible for providing robust administrative support while also handling day-to-day bookkeeping, financial documentation, and internal reporting. As Xcel...

  • Administration Assistant

    1 week ago

    Remote, India Language Interpreters Ltd Full time ₹ 2,16,000 - ₹ 3,00,000 per year

    Admin Assistant Wanted: Female Graduate Candidate.Company: Language Interpreters LtdLocation: RemoteWe're a dynamic agency providing interpreters and translators to various businesses. We're seeking a highly organized and proactive female admin assistant to join our team. As an admin assistant, you'll provide top-notch support, manage client and interpreter...

  • Sales Administrative Assistant

    7 days ago

    Remote, India Replicon Full time

    **Position Overview** Replicon Software is currently looking for a Sales Administrative Assistant to complete the administrative responsibilities related to Marketing Department. Reporting directly to the Manager of Marketing Operations, this is a good opportunity for an individual looking to gain experience in an operations related...

  • Administrative Assistant cum Media Executive

    1 day ago

    Remote, India Pals Maritime Pvt Ltd Full time

    Are you a highly organized and proactive professional with strong computer skills, looking for an exciting opportunity to support a dynamic company while managing office operations?We have the perfect role for youOur company — a Maritime Service Provider offering Audit, Inspection, and Consultancy services to ship owners and managers across Singapore,...

  • Administrative Assistant

    2 weeks ago

    Remote, India Infomatic Solutions Full time

    Infomatic Solutions is always looking for talented people to become its team members. We realize that productive people are always a good addition to our organization. So if you have the zeal and the passion to work with one of the great company, join in! **Department**: Remote Staffing **Project Location(s)**: Work from Home Job description We are...

  • Office Administrator

    4 days ago

    Remote, India American Academy of yoga in medicine Full time

    Job Title: Administrator Company: AAYM & MD RESEARCH US LLC Location: Remote (India-based) About AAYM & MD RESEARCH US LLC: AAYM (American Academy of Yoga and Meditation) and MD RESEARCH US LLC are dedicated to promoting holistic well-being, education, and groundbreaking research. AAYM develops innovative eLearning platforms, while MD RESEARCH specializes...