Administration and Accounts Assistant

1 week ago

Remote, India Om Saai Agro Foodworks Full time ₹ 25,00,000 - ₹ 75,00,000 per year

Job Description:

We are looking for an Accounts and Admin Executive who will play a key role in ensuring the smooth operational and financial functioning of our accounting firm. This individual will be responsible for providing robust administrative support while also handling day-to-day bookkeeping, financial documentation, and internal reporting. As Xcel Accounting operates on a remote working model, the candidate must be self-motivated, digitally proficient, and capable of working independently while staying connected with the wider team.

Key Responsibilities:Administrative Support:

· Manage calendars and schedules for senior executives.

· Coordinate internal and client meetings, appointments, and conference calls.

· Provide excellent client service by addressing inquiries and ensuring documentation is received on time.

· Maintain and update internal databases and filing systems.

· Liaise with vendors as required.

Time & Attendance:

· Maintain accurate records of employee attendance and work hours.

· Assist in the preparation of timesheets and payroll data.

Invoicing and Collections:

· Generate and send invoices to clients accurately and in a timely manner.

· Maintain records of invoices and payment receipts.

· Monitor outstanding client payments and follow up to ensure timely collections.

· Coordinate with the finance team to resolve payment issues.

Tracking Budget vs. Actuals & KPI's:

· Assist the finance department in tracking budget performance.

· Generate reports comparing budget projections with actual financial results.

· Help monitor other key performance indicators.

Bookkeeping and Accounting Functions:

· Perform data entry of financial transactions into accounting software.

· Assist with bank reconciliations and ledger maintenance.

· Manage accounts payable and accounts receivable entries.

· Support preparation of monthly management reports and financial statements.

· Assist in VAT filings and audit preparations as required.

· Coordinate with the bookkeeping team on document collection and classification.

Qualifications:

· Bachelor's degree in Accounting, Business Administration, or a related field is preferred.

· Prior experience in a similar administrative and accounting role.

· Strong working knowledge of accounting principles and bookkeeping systems.

· Proficiency in Microsoft Office Suite (especially Excel) and accounting software Xero.

· Excellent organizational and time-management skills.

· Strong interpersonal and communication abilities.

Job Type: Full-time

Pay: ₹8, ₹25,000.00 per month

Work Location: Remote

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