Procurement Administrator

**Location**
- Bengaluru, India

**Country**
- India

**Contract type**
- Permanent

**Work pattern**
- Full Time

**Market**
- Various

**Discipline**
- Information technology

**Job ref**
- 8086

**Recruiter contact**
- Supriya Yadavalli

**Location/s: Bengaluru**
**Recruiter contact: Supriya Yadavalli**

**Key duties and responsibilities include**:

- Mailbox Management: Oversee and manage the Procurement mailbox, ensuring timely and accurate responses to inquiries and requests.
- Supplier Due Diligence: Conduct, review, and maintain supplier due diligence to ensure compliance with company policies and standards.
- Database Maintenance: Maintain and update the supplier database, ensuring all information is accurate and up to date.
- Contract Management: Submit contracts through DocuSign and upload them to our contracts database, ensuring proper documentation and record-keeping.
- Request Assignment: Assign new procurement requests to the relevant Procurement colleagues, ensuring efficient workflow and task management.
- Project Task Codes: Create new project task codes as needed, ensuring accurate tracking and reporting of procurement activities.
- Renewals and Purchases Tracker: Maintain and review an upcoming renewals and purchases tracker, ensuring timely renewals and proactive management of procurement needs.
- Procurement project tracking: Track all procurement and purchasing activities as a project with a clear view on progression and expected completion dates.

**Essential**:

- Previous experience in a procurement or administrative role.
- Excellent verbal and written English communication skills.
- Exceptional customer service and interpersonal abilities.
- Strong organisational and time management skills.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work effectively both independently and as part of a team.
- Proficiency in Microsoft Office Suite.

**Desirable**:

- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Experience with DocuSign and contract management systems.
- Familiarity with supplier due diligence processes.
- Experience in using ServiceNow.
- Experience of working in a global organisation.
- Knowledge of procurement best practices and industry standards.
- Certification in procurement or supply chain management (e.g., CIPS).

**Personal Attributes**:

- Highly organised and able to manage multiple tasks simultaneously.
- Ability to balance demands and priorities and think clearly under pressure.
- Detail-oriented with a commitment to accuracy and quality.
- Strong problem-solving skills and a proactive mindset.
- Excellent interpersonal skills and the ability to build strong relationships with colleagues and suppliers.
- Excellent communication and collaboration skills.
- Agile and safe working environment
- Competitive annual leave and sick leaves
- Group incentive scheme
- Group term life insurance, Workmen’s compensation and Group medical insurance coverage
- Short and Long-term Global employment opportunities
- Global collaboration and knowledge sharing
- Digital Innovation and Transformation

**Equality, diversity and inclusion**

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

**Agile working**
- At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.