Procurement Coordinator

Harness is a high-growth company that is disrupting the software delivery market. Our mission is to enable the 30 million software developers in the world to deliver code to their users reliably, efficiently, securely and quickly, increasing customers’ pace of innovation while improving the developer experience. We offer solutions for every step of the software delivery lifecycle to build, test, secure, deploy and manage reliability, feature flags and cloud costs. The Harness Software Delivery Platform includes modules for CI, CD, Cloud Cost Management, Feature Flags, Service Reliability Management, Security Testing Orchestration, Chaos Engineering, Software Engineering Insights and continues to expand at an incredibly fast pace.

Harness is led by technologist and entrepreneur Jyoti Bansal, who founded AppDynamics and sold it to Cisco for $3.7B. We’re backed with $425M in venture financing from top-tier VC and strategic firms, including J.P. Morgan, Capital One Ventures, Citi Ventures, ServiceNow, Splunk Ventures, Norwest Venture Partners, Adage Capital Partners, Balyasny Asset Management, Gaingels, Harmonic Growth Partners, Menlo Ventures, IVP, Unusual Ventures, GV (formerly Google Ventures), Alkeon Capital, Battery Ventures, Sorenson Capital, Thomvest Ventures and Silicon Valley Bank.

**Role Summary**:
We are seeking a detail-oriented and proactive **Procurement Coordinator** to support our growing procurement operations. In this role, you will work closely with the **Procurement Manager**, **Accounts Payable**, and various internal departments to ensure smooth and timely execution of procurement processes. You will be responsible for vendor onboarding, contract administration, procurement request tracking, and maintaining compliance across procurement activities.

**Key Responsibilities**:

- Support the **Senior Procurement Manager** in managing procurement intake processes and vendor engagements.
- Oversee the end-to-end flow of procurement requests, ensuring timely movement through the approval and purchasing process.
- Manage **vendor onboarding**, collect necessary documentation, and ensure compliance with internal standards and policies.
- Coordinate contract routing and signature collection, ensuring contracts are executed and stored properly.
- Maintain vendor master records, including tracking **total spend**, contract terms, and renewal timelines.
- Act as a liaison for internal departments with vendors, responding to inquiries regarding contract status, terms, and procurement procedures.
- Collaborate with **Accounts Payable** to resolve invoice discrepancies and ensure invoices without purchase orders are routed and corrected appropriately.
- Maintain and regularly update the **open Purchase Order (PO) report**, ensuring Accounting has accurate and up-to-date information for month-end accruals.
- Monitor procurement dashboards and provide timely alerts on upcoming renewals and expiring contracts.
- Perform any additional tasks or special projects as assigned by the **Senior Procurement Manager**.

**Qualifications**:

- Minimum **3 years** of relevant office or administrative experience, preferably in procurement or finance-related roles.
- Proven experience in **vendor management** and coordinating with internal and external stakeholders.
- Proficiency in **Microsoft Office Suite** (Word, Excel, PowerPoint); experience with procurement or ERP systems is a plus.
- Excellent **organizational skills** with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Strong **written and verbal communication skills**; ability to communicate clearly and professionally with diverse audiences.
- Team player with a collaborative mindset and the ability to work cross-functionally.
- High degree of **integrity, discretion, and professionalism** in handling confidential information.
- Proactive, solutions-oriented, and detail-focused approach to work.

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