Executive Assistant

1 week ago

Hyderabad Telangana, India Bmax Projects pvt ltd Full time

Job Summary:
An Executive Assistant (EA) provides high-level administrative support to executives, ensuring smooth day-to-day operations. They handle scheduling, communication, document management, and other critical tasks to enhance executive efficiency.

Key Responsibilities:
1. Calendar & Schedule Management:

- Organize meetings, appointments, and events.
- Prioritize and manage time-sensitive tasks.

2. Communication & Correspondence:

- Draft and proofread documents, reports, and presentations.

3. Travel & Logistics Coordination:

- Arrange domestic and international travel, accommodations, and itineraries.
- Process travel reimbursements and expense reports.

4. Meeting & Event Coordination:

- Schedule, prepare agendas, and take minutes for meetings.
- Organize company events, conferences, and executive off sites.

5.Administrative Support:

- Maintain confidential records and files.
- Assist in preparing reports, presentations, and financial data.

6. Stakeholder & Relationship Management:

- Liaise with internal teams, clients, and external partners.
- Represent the executive professionally in interactions.

7. Project & Task Management:

- Support executive projects and ensure timely completion.
- Conduct research and provide insights for decision-making.

8. Key Skills & Qualifications:

- Bachelor’s degree in Business Administration or a related field (preferred).
- Proven experience as an Executive Assistant or similar role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint) and scheduling tools.
- Ability to handle confidential information with discretion.
- Problem-solving and proactive mindset.

9. Preferred Attributes:

- High attention to detail and efficiency.
- Ability to work under pressure and meet deadlines.
- Strong decision-making and problem-solving skills

Schedule:

- Day shift

**Language**:

- English (preferred)

Work Location: In person

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