
Executive Assistant to CEO
3 days ago
**Key Responsibilities**:
**Executive Assistance**:
- Manage the calendar and schedules for senior leadership, including meetings, appointments, and travel arrangements.
- Prepare and edit presentations, reports, and correspondence for client meetings and internal reviews.
- Act as a point of contact between the leadership team and internal/external stakeholders.
- Track project deadlines, follow-ups, and deliverables to ensure timely execution.
**Administrative Support**:
- Oversee office operations, ensuring a well-organized and professional environment.
- Coordinate with vendors, suppliers, and service providers for office supplies and services.
- Handle correspondence, incoming calls, and inquiries with discretion and professionalism.
- Maintain and update company records, including client/project files, invoices, and contracts.
**Project Coordination**:
- Support the team in scheduling site visits, coordinating project timelines, and tracking progress.
- Liaise with designers, architects, and clients to streamline communication and ensure project alignment.
- Assist in procurement activities, including vendor management and material tracking.
**Event & Meeting Coordination**:
- Organize and manage meetings, team events, and workshops.
- Prepare meeting agendas, take minutes, and distribute follow-up action items.
- Assist in planning corporate and client events related to the interior and architecture field.
**Required Skills & Qualifications**:
- **Education**: Bachelor's degree in Business Administration or a related field (preferred).
- **Experience**: 3+ years of experience in an EA/Admin role, preferably in an interior design, architecture, or creative industry.
- Excellent organizational, multitasking, and time management skills.
- Exceptional verbal and written communication abilities.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Familiarity with design software (e.g., AutoCAD, SketchUp) is a plus but not mandatory.
Pay: ₹15,000.00 - ₹25,000.00 per month
**Experience**:
- Executive Assistant: 4 years (required)
- Interior design: 4 years (required)
- Administration: 4 years (required)
Work Location: In person
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