HR Executive

Job description

Job Summary:

We are seeking a dedicated and proactive HR Specialist to join our team. The

successful candidate will be responsible for various HR functions, including

interview coordination, candidate screening, probation reviews, personal training

(PT) hiring, onboarding, HR pulse check calls, managing POSH (Prevention of

Sexual Harassment) training activities, and Zoom call management. This role

requires excellent organizational skills, effective communication, strong problemsolving skills, and a keen eye for detail to ensure a seamless and efficient HR

process.

Responsibilities:

1. Nutrition & Fitness (NF) and Personal Training (PT) Coach Hiring

o Manage the end-to-end hiring process for Nutrition & Fitness (NF)

Scholars and Personal Training (PT) Coaches.

o Screen CVs, conduct initial communication and eligibility checks, and

coordinate technical and final interviews.

o Collaborate with hiring managers to ensure timely closure of open

positions and deliver a strong candidate experience.

o Maintain structured records of hiring status, feedback, and selection

outcomes.

2. Onboarding and Induction Management for NF and PT Coaches

o Manage the complete onboarding journey for newly hired NF and PT

coaches.

o Facilitate documentation, orientation sessions, system access, and

role-specific training programs.

o Ensure a smooth transition from recruitment to active contribution in

their respective functions.

3. HR Pulse Check Initiatives

o Conduct regular pulse check calls with newly onboarded and entrylevel NF and PT coaches.

o Capture feedback, identify early engagement challenges, and

escalate critical concerns to HR leadership.

o Prepare and share actionable insights to continuously enhance the

coach experience and retention.

4. POSH Training Administration

o Coordinate and administer Prevention of Sexual Harassment (POSH)

training programs for employees, NF Scholars, and PT Coaches.

o Maintain updated POSH training records and support necessary

reporting or case handling if required.

5. Data Management and Record Keeping

o Handle all employee, coach, and recruitment data with the highest

level of care and confidentiality.

o Maintain accurate and updated records across recruitment,

onboarding, probation reviews, attendance, and training.

o Ensure data security practices are followed, and sensitive

information is managed in compliance with internal policies and

regulatory requirements.

6. Recruitment Support and Interview Coordination (Non-Coach Roles)

o Screen CVs received from agencies, direct applications, and LinkedIn

for non-coaching positions.

o Conduct preliminary candidate assessments and shortlist profiles.

o Schedule and coordinate interviews between candidates and hiring

managers, ensuring seamless communication and follow-ups.

o Track interview progress and maintain up-to-date candidate

evaluation records.

7. Probation Review Management

o Manage the probation review process for employees completing

their probationary periods.

o Collect and consolidate feedback from reporting managers.

o Communicate probation outcomes to employees in coordination

with the HR team and maintain detailed probation records.

8. Office Administration and Attendance Management

o Oversee office administrative activities, day-to-day operational

support as and when required.

o Ensure timely upkeep of employee data and support general office

management requirements.

o Coordinate logistical support for meetings, training sessions, and

internal events as required.

Required Skills and Attributes:

 Strong organizational and multitasking skills.

 Excellent interpersonal, communication, and problem-solving abilities.

 High attention to detail with a proactive approach to managing timelines

and deliverables.

 Familiarity with HR policies, recruitment processes, onboarding, and

compliance frameworks.

 Proficient in MS Office (Word, Excel, PowerPoint).

Qualifications:

 Bachelor's degree in Human Resources, Business Administration, or a

related field.

 2–4 years of experience in HR operations, recruitment, or administration

roles.

 Prior exposure to hiring in the fitness, wellness, or training sectors will

be an advantage.

Requirements:

 Master's degree in Human Resources, Business Administration, or

related field.

 2-3 years of proven experience in HR roles, with a focus on recruitment,

 onboarding, and employee relations.

 Strong organizational and time-management skills.

 Excellent communication and interpersonal skills.

 Strong problem-solving skills and the ability to handle complex

situations with ease.

 Ability to handle sensitive and confidential information with discretion.

 Familiarity with MS Office/Gmail

mail-aashima.tharwani@white-force.in

call-9201975265