Executive Assistant to MD

2 days ago

Mumbai, India Michael Page Full time
Manage the official and some amount of personal work for the MDManage travel, calendar, itineraries, expenses etc

About Our Client

Client is a 30 plus year old group dabbling into pharmacueticals, private equity, family office businesses.

Job Description

Your responsibilities will encompass:
* Primary Point of Contact to Managing Director in his day to day activities.
* Manage the MD's calendar, scheduling appointments and meetings by overseeing his calendars, coordinating personal and business appointments.
* Handle confidential documents and information with discretion.
* Draft, review, and manage correspondence, reports, presentations, and other business documents.
* Prepare agendas, minutes, and action items for meetings, ensuring follow-ups are tracked and executed.
* Manage email correspondence and act as a liaison with vendors, stakeholders, and family members.
* Ensuring continuous support during MD's domestic and international travel, including itinerary management, visa and documentation arrangements, travel logistics, and addressing any emergent needs.
* Maintain the highest level of professionalism, handling all personal and family matters with complete confidentiality and discretion.
* Quickly adapt to changing needs and priorities, proactively addressing issues to ensure a seamless experience for the executive.

The Successful Applicant

Key Skills & Qualifications:
* The candidate should have strong financial and business acumen with 8+ years of experience in assisting MD or Founder.
* Bachelor's or Master's degree in Business Administration, Management, or a related field.
* Exceptional organizational and multitasking abilities, with a keen attention to detail
* Strong business acumen, with the ability to understand corporate strategies and priorities.
* Exceptional communication (written & verbal), interpersonal, and negotiation skills.
* Proficiency in MS Office Suite (Excel, PowerPoint, Word) and familiarity with business productivity tools.
* Ability to manage multiple tasks with high attention to detail and efficiency.
* High level of integrity, discretion, and ability to handle confidential information.

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