Executive Assistant to MD

5 days ago


Mumbai, India Michael Page Full time

Manage the official and some amount of personal work for the MDManage travel, calendar, itineraries, expenses etcAbout Our ClientClient is a 30 plus year old group dabbling into pharmacueticals, private equity, family office businesses.Job DescriptionYour responsibilities will encompass:* Primary Point of Contact to Managing Director in his day to day activities.* Manage the MD's calendar, scheduling appointments and meetings by overseeing his calendars, coordinating personal and business appointments.* Handle confidential documents and information with discretion.* Draft, review, and manage correspondence, reports, presentations, and other business documents.* Prepare agendas, minutes, and action items for meetings, ensuring follow-ups are tracked and executed.* Manage email correspondence and act as a liaison with vendors, stakeholders, and family members.* Ensuring continuous support during MD's domestic and international travel, including itinerary management, visa and documentation arrangements, travel logistics, and addressing any emergent needs.* Maintain the highest level of professionalism, handling all personal and family matters with complete confidentiality and discretion.* Quickly adapt to changing needs and priorities, proactively addressing issues to ensure a seamless experience for the executive.The Successful ApplicantKey Skills & Qualifications:* The candidate should have strong financial and business acumen with 8+ years of experience in assisting MD or Founder.* Bachelor's or Master's degree in Business Administration, Management, or a related field.* Exceptional organizational and multitasking abilities, with a keen attention to detail* Strong business acumen, with the ability to understand corporate strategies and priorities.* Exceptional communication (written & verbal), interpersonal, and negotiation skills.* Proficiency in MS Office Suite (Excel, PowerPoint, Word) and familiarity with business productivity tools.* Ability to manage multiple tasks with high attention to detail and efficiency.* High level of integrity, discretion, and ability to handle confidential information.



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