Executive Assistant to MD

1 week ago

Mumbai, India Michael Page Full time
Manage the official and some amount of personal work for the MD Manage travel, calendar, itineraries, expenses etc

About Our Client

Client is a 30 plus year old group dabbling into pharmacueticals, private equity, family office businesses.

Job Description

Your responsibilities will encompass:
* Primary Point of Contact to Managing Director in his day to day activities.
* Manage the MD's calendar, scheduling appointments and meetings by overseeing his calendars, coordinating personal and business appointments.
* Handle confidential documents and information with discretion.
* Draft, review, and manage correspondence, reports, presentations, and other business documents.
* Prepare agendas, minutes, and action items for meetings, ensuring follow-ups are tracked and executed.
* Manage email correspondence and act as a liaison with vendors, stakeholders, and family members.
* Ensuring continuous support during MD's domestic and international travel, including itinerary management, visa and documentation arrangements, travel logistics, and addressing any emergent needs.
* Maintain the highest level of professionalism, handling all personal and family matters with complete confidentiality and discretion.
* Quickly adapt to changing needs and priorities, proactively addressing issues to ensure a seamless experience for the executive.

The Successful Applicant

Key Skills & Qualifications:
* The candidate should have strong financial and business acumen with 8+ years of experience in assisting MD or Founder.
* Bachelor's or Master's degree in Business Administration, Management, or a related field.
* Exceptional organizational and multitasking abilities, with a keen attention to detail
* Strong business acumen, with the ability to understand corporate strategies and priorities.
* Exceptional communication (written & verbal), interpersonal, and negotiation skills.
* Proficiency in MS Office Suite (Excel, PowerPoint, Word) and familiarity with business productivity tools.
* Ability to manage multiple tasks with high attention to detail and efficiency.
* High level of integrity, discretion, and ability to handle confidential information.

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