Executive assistant to chief executive officer

2 months ago

Pune, India TopSource Worldwide Full time

We are looking to share our success with a passionate, committed, and self-driven EA looking to be part of an exciting and challenging journey ahead.

In this role, you will work very closely with the CEO and the Executive Team (Exco) in order to support strategic, operational and ad-hoc initiatives from planning to execution.

You will also drive small projects independently and work closely with the business – from sales to marketing to operations.

We see the role as a career accelerant toward further career steps within our very dynamic company.

Key Responsibilities - Collaborate closely with the CEO to drive key strategic initiatives, manage priorities, and ensure alignment and cohesion across the executive leadership team.

Coordinate the development and execution of Top Source Worldwide's (TSW) short- and long-term business strategies, partnering with the Executive Leadership Team to monitor progress.

Ensure that quarterly OKRs (Objectives and Key Results) are well-defined, aligned with company goals, and successfully delivered.

Conduct in-depth analyses to assess ongoing business performance, recalibrate strategies as needed, and identify risks and opportunities in day-to-day operations.

Lead and oversee high-impact projects from conception through completion, ensuring deadlines are met and objectives are achieved efficiently.

Support the CEO in ensuring seamless execution of Board Meetings by coordinating the preparation of materials, presentations, and reports.

Attend meetings when necessary and ensure follow-up on action items.

Prepare comprehensive agendas, briefing materials, and documentation for executive and board meetings, ensuring accurate tracking of action items and timely follow-up.

Serve as the primary liaison between the CEO and internal/external stakeholders, facilitating clear and efficient communication at all levels.

Identify operational bottlenecks and inefficiencies within the Executive Office and implement process improvements to boost overall productivity.

Conduct research and provide insightful analyses on various subjects as requested, delivering well-supported recommendations to the CEO.

Handle sensitive and confidential information with the highest level of discretion and maintain confidentiality at all times.

Assist the CEO in developing presentations, reports, and papers for both internal and external audiences, ensuring clarity and strategic focus.

Take on additional projects or responsibilities as needed to support the CEO’s initiatives and the broader strategic objectives of the company.

Manage and oversee the work of the PA/Exco Team Assistant, ensuring effective support to the executive team.

You Should Apply If: You have previous experience working closely with a CEO in a strategic role, contributing to high-level decision-making and business growth.

You are smart, proactive, and excel at quickly assimilating information from various sources to solve complex problems.

You demonstrate discretion and maturity, with a proven ability to handle confidential information with the utmost integrity and work effectively with senior executives, including Board members.

You have strong verbal and written communication skills, allowing you to convey ideas clearly and confidently.

You are skilled at influencing and building relationships with stakeholders across different levels of an organization.

You possess exceptional planning and time management abilities, enabling you to handle multiple priorities and meet deadlines with ease.

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