Executive assistant to md

2 weeks ago

Bengaluru, India AA HOSPITALITY Full time
Job description
Job Title:  Executive Assistant to Managing Director
Company:  AA Hospitality LLP
Location:  Bengaluru, Karnataka
Reports To:  Managing Director (MD)
Employment Type:  Full-Time and 6 days a week
Salary Package:  Rs. 45000/- CTC per month
Job Summary:
AA Hospitality LLP is seeking a highly organized, proactive, and efficient Executive Assistant to support the Managing Director (MD). The ideal candidate will be responsible for providing high-level administrative and operational support, managing day-to-day schedules, coordinating meetings, and ensuring smooth communication between the MD and internal/external stakeholders. This role demands a high level of confidentiality, excellent time management, and the ability to handle multiple responsibilities seamlessly.
Key Responsibilities:
Administrative Support
Manage the MD’s daily calendar, including scheduling and coordinating appointments, meetings, and travel arrangements.
Prepare and review documents, reports, and presentations for the MD, ensuring accuracy and high standards.
Handle all correspondence on behalf of the MD, including drafting emails, letters, and other communications.
Meeting Coordination
Coordinate and organize meetings, including internal team meetings and meetings with external stakeholders.
Prepare agendas, take detailed minutes, and follow up on action items to ensure timely completion.
Assist in arranging special events, presentations, and board meetings as required.
Travel & Expense Management
Arrange domestic and international travel for the MD, including transportation, accommodation, and visa requirements.
Prepare detailed travel itineraries and ensure all logistics are efficiently organized.
Manage and reconcile expense reports and maintain records of travel expenses.
Liaison & Communication
Act as a key point of contact between the MD and internal departments, ensuring smooth flow of information and effective communication.
Build strong relationships with stakeholders, clients, and vendors, managing any inquiries or requests directed to the MD’s office.
Project Management
Assist the MD in tracking and coordinating ongoing projects, ensuring deadlines and milestones are met.
Conduct research and prepare reports or summaries on various topics as requested by the MD.
Support the MD in the implementation of strategic initiatives and company objectives.
Confidentiality & Discretion
Handle sensitive information with the utmost confidentiality and professionalism.
Ensure compliance with company policies and ethical standards in all activities.
Office Management Support
Oversee office administrative tasks related to the MD’s office, including maintaining filing systems, managing office supplies, and coordinating with the facilities team.
Support the administrative team on various tasks as needed, ensuring efficient operations across the office.
Qualifications & Requirements:
Education:  Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Experience:  3-5 years of experience as an Executive Assistant or similar role, preferably supporting senior executives.
Skills:
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other productivity tools.
Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
High level of professionalism, discretion, and confidentiality.
Ability to work independently and make sound decisions in a fast-paced environment.
Detail-oriented and proactive in anticipating needs and requirements.
Personal Attributes:
Strong interpersonal skills and a positive, can-do attitude.
Ability to work under pressure and handle challenges with a calm demeanor.
Reliable and resourceful with a problem-solving approach.
Exceptional time management and prioritization abilities.
Why Join AA Hospitality LLP?
Opportunity to work in a dynamic and growing hospitality organization.
Exposure to high-level decision-making and strategic operations.
Collaborative work environment with a focus on professional growth and development.
To Apply:  Please submit your updated resume and a cover letter detailing your relevant experience and why you are interested in this position to 
.
Note:  Only shortlisted candidates will be contacted.
Industry
Restaurants
Employment Type
Full-time

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