Personal Assistant to Md

1 month ago

Bengaluru Karnataka, India AA Hospitality LLP Full time

**Job description**

**Job Title**: Executive Assistant to Managing Director (preferably female)

**Company**: AA Hospitality LLP

**Location**: Bengaluru, Karnataka

**Reports To**: Managing Director (MD)

**Employment Type**: Full-Time and 6 days a week

**Salary Package**:Rs. 45000/- CTC per month

**Job Summary**:
**Key Responsibilities**:

- **Administrative Support**:

- Manage the MD’s daily calendar, including scheduling and coordinating appointments, meetings, and travel arrangements.
- Prepare and review documents, reports, and presentations for the MD, ensuring accuracy and high standards.
- **Meeting Coordination**:

- Coordinate and organize meetings, including internal team meetings and meetings with external stakeholders.
- Prepare agendas, take detailed minutes, and follow up on action items to ensure timely completion.
- Assist in arranging special events, presentations, and board meetings as required.
- **Travel & Expense Management**:

- Arrange domestic and international travel for the MD, including transportation, accommodation, and visa requirements.
- Prepare detailed travel itineraries and ensure all logistics are efficiently organized.
- Manage and reconcile expense reports and maintain records of travel expenses.
- **Liaison & Communication**:

- Act as a key point of contact between the MD and internal departments, ensuring smooth flow of information and effective communication.
- Build strong relationships with stakeholders, clients, and vendors, managing any inquiries or requests directed to the MD’s office.
- **Project Management**:

- Assist the MD in tracking and coordinating ongoing projects, ensuring deadlines and milestones are met.
- Conduct research and prepare reports or summaries on various topics as requested by the MD.
- Support the MD in the implementation of strategic initiatives and company objectives.
- **Confidentiality & Discretion**:

- Handle sensitive information with the utmost confidentiality and professionalism.
- Ensure compliance with company policies and ethical standards in all activities.
- **Office Management Support**:

- Oversee office administrative tasks related to the MD’s office, including maintaining filing systems, managing office supplies, and coordinating with the facilities team.
- Support the administrative team on various tasks as needed, ensuring efficient operations across the office.

**Qualifications & Requirements**:

- **Education**: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- **Experience**: 3-5 years of experience as an Executive Assistant or similar role, preferably supporting senior executives.
- **Skills**:

- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and make sound decisions in a fast-paced environment.
- Detail-oriented and proactive in anticipating needs and requirements.

**Personal Attributes**:

- Strong interpersonal skills and a positive, can-do attitude.
- Ability to work under pressure and handle challenges with a calm demeanor.
- Reliable and resourceful with a problem-solving approach.
- Exceptional time management and prioritization abilities.

**Why Join AA Hospitality LLP?**
- Opportunity to work in a dynamic and growing hospitality organization.
- Exposure to high-level decision-making and strategic operations.
- Collaborative work environment with a focus on professional growth and development.


**Industry**
- Restaurants

**Employment Type**

Full-time

Pay: From ₹45,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift

Application Question(s):

- Our salary package is Rs 45000/- gross per month? are you comfortable with this package?

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 2 years (required)

**Language**:

- English (required)
- Kannada (required)
- Hindi (required)

**Location**:

- Bangalore City, Karnataka (required)

Work Location: In person

Expected Start Date: 01/12/2024

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