Executive Assistant to MD

2 weeks ago

Bengaluru, India AA HOSPITALITY Full time

Job description

Job Title: Executive Assistant to Managing Director

Company: AA Hospitality LLP

Location: Bengaluru, Karnataka

Reports To: Managing Director (MD)

Employment Type: Full-Time and 6 days a week

Salary Package: Rs. 45000/- CTC per month

 

Job Summary:

AA Hospitality LLP is seeking a highly organized, proactive, and efficient Executive Assistant to support the Managing Director (MD). The ideal candidate will be responsible for providing high-level administrative and operational support, managing day-to-day schedules, coordinating meetings, and ensuring smooth communication between the MD and internal/external stakeholders. This role demands a high level of confidentiality, excellent time management, and the ability to handle multiple responsibilities seamlessly.

Key Responsibilities:

 

  • Administrative Support
  • Manage the MD’s daily calendar, including scheduling and coordinating appointments, meetings, and travel arrangements.
  • Prepare and review documents, reports, and presentations for the MD, ensuring accuracy and high standards.
  • Handle all correspondence on behalf of the MD, including drafting emails, letters, and other communications.
  • Meeting Coordination
  • Coordinate and organize meetings, including internal team meetings and meetings with external stakeholders.
  • Prepare agendas, take detailed minutes, and follow up on action items to ensure timely completion.
  • Assist in arranging special events, presentations, and board meetings as required.
  • Travel & Expense Management
  • Arrange domestic and international travel for the MD, including transportation, accommodation, and visa requirements.
  • Prepare detailed travel itineraries and ensure all logistics are efficiently organized.
  • Manage and reconcile expense reports and maintain records of travel expenses.
  • Liaison & Communication
  • Act as a key point of contact between the MD and internal departments, ensuring smooth flow of information and effective communication.
  • Build strong relationships with stakeholders, clients, and vendors, managing any inquiries or requests directed to the MD’s office.
  • Project Management
  • Assist the MD in tracking and coordinating ongoing projects, ensuring deadlines and milestones are met.
  • Conduct research and prepare reports or summaries on various topics as requested by the MD.
  • Support the MD in the implementation of strategic initiatives and company objectives.
  • Confidentiality & Discretion
  • Handle sensitive information with the utmost confidentiality and professionalism.
  • Ensure compliance with company policies and ethical standards in all activities.
  • Office Management Support
  • Oversee office administrative tasks related to the MD’s office, including maintaining filing systems, managing office supplies, and coordinating with the facilities team.
  • Support the administrative team on various tasks as needed, ensuring efficient operations across the office.

 

Qualifications & Requirements:

  • Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • Experience: 3-5 years of experience as an Executive Assistant or similar role, preferably supporting senior executives.
  • Skills:
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
  • High level of professionalism, discretion, and confidentiality.
  • Ability to work independently and make sound decisions in a fast-paced environment.
  • Detail-oriented and proactive in anticipating needs and requirements.

 

Personal Attributes:

  • Strong interpersonal skills and a positive, can-do attitude.
  • Ability to work under pressure and handle challenges with a calm demeanor.
  • Reliable and resourceful with a problem-solving approach.
  • Exceptional time management and prioritization abilities.

 

Why Join AA Hospitality LLP?

  • Opportunity to work in a dynamic and growing hospitality organization.
  • Exposure to high-level decision-making and strategic operations.
  • Collaborative work environment with a focus on professional growth and development.

 

To Apply: Please submit your updated resume and a cover letter detailing your relevant experience and why you are interested in this position to hr@aahospitality.com

.

Note: Only shortlisted candidates will be contacted.

Industry

  • Restaurants

 

Employment Type

Full-time

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