Executive Support Specialist

2 days ago


India Parle Agro Pvt Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented individual to support our Reporting Head in managing their secretarial activities and completing tasks efficiently.

Key Responsibilities:
  • Manage the Reporting Head's calendar, scheduling meetings and updating software on a daily basis.
  • Prepare and update task sheets, providing timely updates on activity completion to the Reporting Head.
  • Draft email replies as required.
  • Coordinate online approvals for POs, travel plans, and other senior team member requests.
  • Meet and greet visitors, coordinating with the Reporting Head to complete scheduled meetings.
  • Create and share online meeting links via Zoom or other technology applications.
  • Handle online banking, shopping, and other transactions through respective applications.
  • Research and provide input on purchasing technology, gadgets, and other items.
  • Coordinate with internal teams for media meetings, ensuring prerequisites are ready.
  • Maintain databases of contacts, contact numbers, and email IDs for official and personal use.
  • Process online payments via NEFT, RTGS, or other applications.
  • Support personal banking, investment, and residential property-related activities.
  • Create and maintain filing systems for credit card payments, utility bills, approvals, and domestic bills.
  • Maintain AMC contracts for company assets.
  • Coordinate with domestic staff and vendors for daily schedules.
  • Track incoming and outgoing couriers, parcels, and invoices.
  • Follow up on pending tasks daily.
  • Prepare itineraries and arrangements for domestic/international travel, visa, and hotel bookings.
  • Coordinate with housekeeping staff for daily activities.
Requirements:
  • Secretarial experience and proficiency in using technology, IT, and related gadgets.
  • Strong communication skills, written and verbal.
  • Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
Compensation and Benefits:

The estimated annual salary for this role is ₹8,00,000 - ₹12,00,000, depending on qualifications and experience. In addition to a competitive salary, we offer a range of benefits including medical insurance, retirement savings plan, and opportunities for career growth and development.



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