High-Level Administrative Specialist

3 weeks ago


Jaipur, Rajasthan, India Accor Full time

Job Summary

This position is responsible for providing high-level secretarial and administrative support to the General Manager. The successful candidate will work independently with minimal supervision, handling confidential matters professionally and maintaining a high level of discretion.

Key Responsibilities

  • Manage the General Manager's diary to coordinate meetings and appointments, ensuring smooth execution.
  • Screen and handle telephone calls, appointments, mails, and emails, taking appropriate action.
  • Take minutes at the Executive Committee Meeting.
  • Coordinate and communicate with various departments and staff on matters directed by the General Manager.
  • Prepare and manage correspondences for the General Manager's signature.
  • Attend to requests from divisional, corporate, or owners' offices, facilitating accordingly.
  • Respond to residents' or patrons' special requests or complaints directed to the General Manager.
  • Coordinate travel arrangements efficiently and prepare detailed travel files.
  • Ensure approval forms are prepared for the General Manager's signature and approval.
  • Maintain systematic and up-to-date filing and tracing systems.
  • Update Executive Committee and Department Heads' personal files and leave records.
  • Maintain and update the 'Manager-On-Duty' schedule.
  • Prepare monthly financial data reports.
  • Maintain confidentiality of sensitive matters and issues.
  • Manage office functionality and cleanliness.
  • Ensure adequate office stationery.
  • Project a positive image of the organization.

Requirements

  • Diploma education.
  • Minimum 2-3 years of secretarial experience, including at least 1 year serving senior management.
  • Excellent English language skills (reading, writing, and oral proficiency).
  • Good working knowledge of MS Excel, Word, and PowerPoint.
  • Good communication and customer contact skills.
  • Service-oriented with attention to detail.
  • Ability to work effectively in a team.
  • Self-motivated and energetic.
  • Well-presented and professionally groomed.

Accommodations and Services

Accommodations and services will be provided in accordance with the company's policies and procedures.



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