Administrative Support Specialist

1 week ago

Jaipur, Rajasthan, India Sunex Stones Pvt. Ltd. Full time

Job Title: Executive Assistant

About the Role:

At Sunex Stones Pvt. Ltd., we are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our senior management team. The ideal candidate will possess excellent organizational and communication skills, with the ability to multitask and prioritize tasks effectively.

Key Responsibilities:

  • Provide comprehensive administrative support to executives, including managing schedules, appointments, and travel arrangements.
  • Coordinate and facilitate meetings, conferences, and events, including organizing agendas and supporting materials.
  • Handle confidential information with discretion and maintain a high level of professionalism and integrity.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research and compile data to support executives in decision-making and project management.
  • Manage and maintain executives' contacts, records, and files, ensuring accuracy and accessibility.
  • Assist in the preparation of reports, financial data, and presentations.
  • Act as the point of contact between executives and internal/external stakeholders.
  • Manage and prioritize multiple tasks and deadlines effectively.
  • Implement and maintain office systems, policies, and procedures.
  • Attend meetings, take minutes, and follow up on action items as required.
  • Handle general office management and administrative duties as needed.
  • Coordinate special projects and initiatives as directed by the executives.
  • Provide ad-hoc support to other members of the management team as requested.

Requirements:

  • Bachelor's degree in Business Administration, Management, or relevant field.
  • Proven experience as an Executive Assistant or similar administrative role.
  • Demonstrated proficiency in office management and software (MS Office, Excel, PowerPoint).
  • Excellent organizational and time management skills with the ability to multitask effectively.
  • Strong verbal and written communication skills, including the ability to interact with senior executives and external partners professionally and confidently.
  • Ability to work independently and proactively handle confidential information with discretion.
  • Detail-oriented with exceptional problem-solving and decision-making abilities.
  • Ability to adapt to changing priorities and work well under pressure.
  • Knowledge of office management systems and procedures, as well as proficiency in administrative tasks.
  • High level of professionalism and integrity, with a focus on delivering excellent administrative support.
  • Experience in project coordination, data analysis, and report preparation.
  • Strong interpersonal skills, with the ability to build relationships across all levels of the organization.
  • Knowledge of travel management and logistics is a plus.
  • Flexibility and willingness to work outside standard business hours when necessary.
  • Ability to handle sensitive and complex issues with sound judgment.

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