Administrative Operations Specialist

3 days ago

Cochin, Kerala, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 13,00,000

Job Summary:

Our organization seeks an Administrative Coordinator to oversee administrative operations for projects. This role entails ensuring that all facilities, utilities, and supplies are in place for seamless project execution.

Key Responsibilities:

  • Identify suitable accommodation/staff rooms close to project sites.
  • Coordinate with vendors, contractors, and suppliers to ensure timely setup of furniture, fixtures, and utilities.
  • Conduct pre-launch site inspections to verify operational readiness (cleanliness, safety, utilities, equipment).
  • Maintain liaison with local authorities, landlords, and service providers for smooth execution of administrative tasks.
  • Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
  • Prepare and maintain site readiness checklists and reports for management approval.
  • Handle travel, accommodation, and logistical arrangements for staff during launch phase.
  • Manage petty cash and expense records for site setup.
  • Ensure compliance with policies, safety standards, and statutory requirements.
  • Support operations team with any ad-hoc administrative requirements during pre- and post-launch phases.

Requirements:

  • Bachelor's degree in Administration, Management, or related field.
  • 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
  • Strong negotiation, vendor management, and problem-solving skills.
  • Ability to handle multiple sites and work under tight deadlines.
  • Proficient in MS Office and basic reporting tools.
  • Willingness to travel and work flexible hours during project launches.

Key Competencies:

  • Attention to detail and strong organizational skills.
  • Excellent communication and interpersonal abilities.
  • Hands-on and proactive approach to problem-solving.

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