Front Desk Coordinator

3 weeks ago


Andheri, Maharashtra, India Pammvi Group Of Companies Full time
Job Title: Front Desk Executive

Department: Administration

Job Summary:

As a Front Desk Executive, you will be the primary point of contact for our organization, creating a positive impression of our company through excellent communication skills and a friendly demeanor.

Key Responsibilities:

Front Desk Operations:

• Greet and welcome visitors with a warm and professional demeanor.

• Manage the reception area, ensuring it is clean and organized.

• Sign in and direct visitors to the appropriate personnel or department.

• Answer incoming telephone calls promptly and transfer them to the appropriate person or department.

• Take accurate and detailed messages when necessary.

Administrative Support:

• Assist with general administrative tasks such as photocopying, scanning, and filing.

• Maintain and update visitor logs and contact directories.

• Manage and distribute incoming and outgoing mail and packages.

• Coordinate appointments and meetings for employees, executives, and clients.

• Order and maintain office supplies and keep track of inventory.

Communication:

• Communicate relevant information to staff and visitors as needed.

• Ensure that all inquiries, whether in person or over the phone, are handled professionally and with a helpful attitude.

Security and Safety:

• Monitor and control access to the premises, ensuring the security of the building.

• Follow safety and security procedures, including issuing visitor badges and notifying appropriate personnel of any security concerns.

Technology Proficiency:

• Utilize computer systems, office software, and office equipment effectively for tasks such as word processing, data entry, and email communication.

Qualifications:

• High school diploma or equivalent.

• Proven experience as a receptionist or in a similar role is a plus.

• Excellent verbal and written communication skills.

• Professional appearance and demeanor.

• Strong customer service skills.

• Ability to multi-task and prioritize tasks effectively.

• Proficiency in using office equipment and computer applications.

• Knowledge of administrative and clerical procedures.



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