Administrative Operations Coordinator

10 hours ago

Anantapur, Andhra Pradesh, India beBeeOrganizational Full time ₹ 9,00,000 - ₹ 12,10,000
Operations and Administration Specialist

This role oversees day-to-day office operations, ensuring efficient administrative functioning. Key responsibilities include office management, operations support, vendor and procurement management, employee support, and event coordination.

Key Responsibilities:

  • Office & Facility Management:
    • Manage office infrastructure, supplies, housekeeping, and security.
    • Ensure timely maintenance of systems, equipment, and common areas.
    • Maintain an efficient and employee-friendly work environment.
  • Operations Support:
    • Coordinate operational workflows across departments for smooth execution.
    • Assist in process documentation and compliance tracking.
    • Support HR and Finance teams in operational requirements when needed.
  • Vendor & Procurement Management:
    • Manage relationships with vendors and service providers.
    • Handle procurement of supplies, IT equipment, and services within budget.
    • Negotiate contracts and ensure timely payments/documentation.
  • Employee Support & Logistics:
    • Facilitate onboarding logistics (ID cards, seating, system allocation, etc.).
    • Support employee travel, event logistics, and meeting arrangements.
    • Act as the point of contact for employee administrative queries.
  • Events & Engagement:
    • Coordinate logistics for company meetings, workshops, and offsites.
    • Liaise with vendors for catering, travel, and facilities during events.

Required Skills & Qualifications:

  • Strong organizational and multitasking ability.
  • Excellent communication and vendor management skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Problem-solving mindset with attention to detail.
  • Ability to handle confidential matters with discretion.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or related field.
  • 3–5 years of experience in Administration/Operations.
  • Experience in vendor management, office operations, or facility management preferred.

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