Strategic Operations Partner

11 hours ago

Gandhinagar, Gujarat, India beBeeStrategic Full time US$ 80,000 - US$ 1,20,000
Job Title: Strategic Operations Partner

We are seeking a highly skilled and organized professional to serve as Strategic Operations Partner for our multifamily investment and operating platform.

This is a full-time remote position offering excellent growth opportunities. The successful candidate will work directly with the team, providing strategic support and ensuring seamless day-to-day operations.

  • Responsibilities:
  • Inbox & Calendar Management:
    • Manage email inbox, prioritize messages, draft replies, and flag urgent matters.
    • Schedule and coordinate meetings with brokers, investors, and internal team members.
    • Anticipate needs, surface critical information, and ensure senior leadership is prepared for all meetings and decisions.
  • Deal Pipeline and CRM Management (HubSpot):
    • Own the firm's CRM and deal pipeline, extracting property and market information from Offering Memorandums (OMs), broker emails, and NDAs.
    • Track deal stages and generate pipeline reports.
    • Oversee daily HubSpot tasks and task checklists, ensuring that all workstreams remain on track.
  • Deal Support and Analysis:
    • Prepare offering memos (OMs) and investor-facing materials in PowerPoint using firm-branded templates.
    • Draft Letters of Intent (LOIs) in Word and assist with NDA reviews.
    • Pull market and property-level information from CoStar to support underwriting.
    • Extract key data from OMs and broker materials and input into pre-built Excel models.
    • Maintain and update supporting spreadsheets, including rent rolls, property summaries, and comparable property data.
  • Research & Communication:
    • Conduct market diligence calls with brokers, property managers, and apartment operators with a high level of spoken English proficiency.
    • Draft monthly investor update emails and reports with a high level of written English proficiency.
    • Prepare concise research briefs and business memos to support investment decisions.
  • Operations and Process Development:
    • Document and refine SOPs for recurring tasks and firmwide business processes.
    • Ensure digital files are organized and information is consistently logged across systems.
    • Identify gaps in current workflows and propose solutions for greater efficiency.

Qualifications:

  • Bachelor's degree in Business, Finance, or a related field.
  • Prior experience as a Chief of Staff, Executive Assistant, Operations Manager, or similar strategic support role.
  • Strong English communication skills, both written and verbal.
  • Proficiency in MS Office Suite (Excel, PowerPoint, Word).
  • Ability to learn and work with software platforms like HubSpot and CoStar.
  • Ability to manage multiple priorities with sound judgment and minimal oversight.
  • Demonstrated ability to think critically, anticipate needs, and act as a trusted partner to senior leadership.

Preferred Experience:

  • Real estate industry knowledge (multifamily or commercial).
  • Experience drafting or reviewing legal documents (NDAs, LOIs).
  • Familiarity with CoStar or other property data tools.

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