Front Desk Coordinator

2 days ago


Shimoga, Karnataka, India beBeeAdministrative Full time ₹ 18,00,000 - ₹ 36,00,000
Job Overview

We are seeking a highly organized and communicative professional to manage our front desk operations.

Key Responsibilities:

  • Receive calls and transfers, ensuring timely communication with colleagues and clients.
  • Manage internal and external calls, providing updates on call status and progress.
  • Maintain daily administrative tasks, including canteen, housekeeping, and security operations.
  • Prepare HR and admin-related data, such as overtime, canteen details, and other relevant information.
  • Perform various HR and admin tasks as required, including document scanning, printing, and filing.
  • Arrange appointments, schedules, and activities, ensuring smooth coordination.
  • Oversee front office supplies and inventory management.
  • Provide exceptional guest management services, including welcoming visitors and arranging refreshments.
  • Manage visitor registration and ensure seamless logistics for events and meetings.
  • Pantry management involves maintaining stock levels of essential items, such as tea, coffee, sugar, and biscuits.
  • Ensure proper maintenance of crockery and glassware in the pantry area.
  • Monitor and manage chocolate stock related to WoW cards.
  • Support the office boy during guest visits and regular office hours.
  • Review and verify monthly tea invoices.
  • Process courier entries, send them to recipients, and maintain accurate records.
  • Distribute couriers to the correct individuals and update records accordingly.
  • Verify and settle monthly courier invoices.
  • Respond to courier-related queries and resolve any issues that may arise.
  • Maintain library registers, issue books, and send reminders after due dates.
  • Incentivize employees to read and promote a culture of literacy within the organization.

Required Skills and Qualifications:

  • At least 1 year of experience in administration, reception, or similar roles.
  • Proficient in English communication, both written and spoken.


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