High-Level Administrative Specialist

3 days ago

Cochin, Kerala, India beBeeExcellence Full time ₹ 10,00,000 - ₹ 15,00,000

Executive Support Professional

We are seeking a highly organized and dynamic individual to fill the role of Executive Assistant.

The ideal candidate will thrive in a fast-paced environment, be proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently.

Key Responsibilities:
  • Calendar & Travel Management: Manage high-level executives' calendars, schedule meetings, prioritize engagements, coordinate domestic and international travel, and anticipate scheduling conflicts.
  • Project Coordination & Management: Track project timelines, deadlines, and deliverables, coordinate cross-functional teams, and ensure smooth execution of initiatives.
  • Minutes of Meeting & Documentation: Attend meetings, take detailed minutes, track action items, maintain organized records, and project documentation.
  • Task & Deadline Tracking: Monitor ongoing tasks, send reminders, escalate delays, and ensure accountability and timely completion.
  • Exploring Tools, Technology & Process Improvement: Identify, evaluate, and implement tools, AI solutions, and technology to improve workflows and efficiency, recommend process improvements across teams and initiatives.
  • Communication & Stakeholder Management: Act as a point of contact for internal teams, ensuring clarity and alignment on project objectives, prepare concise updates and reports for senior leadership.

Requirements:

  • 3–5 years of experience in executive support, project coordination, or related roles.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent attention to detail and ability to track multiple tasks simultaneously.
  • Exceptional communication and interpersonal skills for cross-functional collaboration.
  • Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.
  • Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
  • Adaptable and comfortable taking ownership of tasks without waiting for direction.
  • Eager to grow the role beyond traditional EA responsibilities.

This is an opportunity to build a multi-faceted role and contribute to the growth and success of our organization.

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