Senior Office Coordinator

8 hours ago

Thoothukudi, Tamil Nadu, India beBeeOffice Full time ₹ 8,00,000 - ₹ 12,00,000
Job Title: Senior Office Coordinator

We are looking for a dynamic, highly organized professional who thrives in a fast-paced environment and wants to build a multi-faceted role.

About the Role:
  • Manage calendars, schedule meetings, and prioritize engagements for executives.
  • Coordinate domestic and international travel, including bookings, itineraries, and travel logistics.
  • Track, manage, and follow up on project timelines, deadlines, and deliverables.
  • Attend meetings, take detailed minutes, track action items, and ensure timely follow-ups.
Key Responsibilities:
  • Calendar & Travel Management:
    • Anticipate scheduling conflicts and propose solutions proactively.
    • Coordinate cross-functional teams and ensure smooth execution of initiatives.
  • Project Coordination & Management:
    • Maintain organized records and project documentation.
    • Monitor ongoing tasks and projects, send reminders, and escalate delays to ensure accountability and timely completion.
  • Communication & Stakeholder Management:
    • Act as a point of contact for internal teams, ensuring clarity and alignment on project objectives.
    • Prepare concise updates and reports for executives.
Requirements:
  • 3–5 years of experience in executive support, project coordination, or related roles.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent attention to detail and ability to track multiple tasks simultaneously.
  • Exceptional communication and interpersonal skills for cross-functional collaboration.
  • Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.

The ideal candidate is proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently. They should be adaptable and comfortable taking ownership of tasks without waiting for direction.

This role offers a unique opportunity to work with a dynamic team and contribute to the growth and success of our organization. As a Senior Office Coordinator, you will play a critical role in ensuring seamless day-to-day operations and driving project initiatives forward.

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