Executive Support Professional

1 week ago

Hyderabad Secunderabad Telangana, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 28,00,000
Job Title: Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to senior executives. The successful candidate will be responsible for managing complex administrative assignments, handling general administrative tasks, and maintaining administrative processes.

Key Responsibilities:
  • Manage on-site, off-site, and virtual meetings across international time zones.
  • Organize and maintain logistics for business travel, including visas and reservations.
  • Submit expense reports as needed.
Project Coordination:
  • Act as a project coordinator/manager for administrative projects, including design, planning, implementation, and communication.
  • Support optimization of current processes and introduction of new or modified processes.
Documentation and Communication:
  • Prepare technical presentations, graphs, spreadsheets, and management reports.
  • Create and maintain contact lists, correspondences, and emails.
  • Take minutes during key meetings and department meetings.
Stakeholder Management:
  • Cover all administrative tasks to manage internal and external stakeholders.
  • Arrange and follow up on national and international travel arrangements involving multiple locations and individuals.
Requirements:Education:
  • Bachelor's degree or equivalent experience.
Skills and Qualifications:
  • Strong organizational and time-management skills, with the ability to prioritize tasks.
  • Excellent verbal and written communication skills, with a keen attention to detail.
  • Tact and confidentiality in handling sensitive, confidential information.
  • Ability to balance multiple priorities while remaining proactive, adaptable, and efficient.
  • Advanced technical skills including MS Word, Excel, and PowerPoint.
Work Experience:
  • 5+ years of experience providing administrative professional support to senior executives.
  • Experience working in a large, dynamic, fast-paced, and highly matrixed organization.
  • Experience arranging international travel and expense reimbursement.
Desirable Skills:
  • Proactive thinking and managing challenges.
  • Effective communication and customer-focused solutions.
  • Cross-cultural experience and managing diversity.
  • Collaborating across boundaries and best practice sharing.
Skillset:
  • Administrative Assistance, Adobe InDesign, Advertising Campaigns, Business Networking, Communication Skills, Curiosity, Customer Retention, Digital Marketing, Email Marketing, Marketing Collateral, Marketing Communications, Marketing Plans, Mobile Marketing, Press Releases, Social Media, Sop (Standard Operating Procedure), Trade Shows.

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