Human Resource Specialist

4 days ago

Dombivli, Maharashtra, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 18,00,000
Job Title: HR & Operations Assistant

Herspiegel Consulting is a management consulting firm focusing on the pharmaceutical and biotechnology industries. Our organization helps clients build successful brands from preclinical phases through launch and to formulate and implement brand-specific strategies and programs for in-line brands.

The ideal candidate will be organized, resourceful, and able to manage multiple priorities while delivering an exceptional employee experience.

Key Responsibilities:
  • Manage employee documentation, including new hire forms, benefits enrollment, and personnel files
  • Consolidate and maintain accurate employee records in a centralized system
  • Process benefits updates and open enrollment changes
  • Support annual compensation inputs across HR systems (Paylocity, Blue Marble, and others)
  • Ensure timely follow-up on onboarding, offboarding, and checklist-driven HR tasks
  • Source and screen candidates from multiple platforms
  • Conduct initial candidate phone screenings and coordinate interview scheduling
  • Manage candidate communications throughout the hiring process
  • Provide support in salary discussions and offer negotiations
  • Collect and validate new hire information and required documentation
  • Initiate and monitor background checks
  • Prepare welcome kits and facilitate new hire orientation
  • Communicate company policies and procedures clearly to new employees
  • Partner with IT for system setup and access provisioning
  • Track employee attendance, leave, and remote work requests
  • Coordinate logistics, including transportation and facility-related needs
  • Manage procurement of laptops, accessories, and office supplies, and oversee laptop repair processes
  • Provide support for employee income tax documentation and filings
  • Plan and execute employee engagement activities such as team lunches, celebrations, and company events
  • Support workforce and resource planning initiatives
  • Serve as a point of contact with the Labor Department, local authorities, and building management when required
  • Ensure office space maintenance and employee safety compliance
  • Draft and update Standard Operating Procedures (SOPs) to align with regulatory requirements
  • Act as liaison with insurance providers regarding employee medical and life insurance support

The person we are looking for is detail-oriented and enjoys staying up-to-date with regulations to ensure our workspace remains efficient and safe.

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