Administrative Liaison

2 days ago

Bengaluru, Karnataka, India beBeeSupport Full time ₹ 90,00,000 - ₹ 1,20,00,000

Overview of the Role

This is an exciting opportunity to work closely with our Managing Director (MD), supporting their daily activities, and helping to drive business success.

Key Responsibilities
  • Plan and coordinate the MD's schedule, ensuring optimal use of time.
  • Anticipate and address potential scheduling conflicts, aligning the MD's commitments with organizational priorities.
  • Provide timely reminders and briefings on upcoming appointments and obligations.
Communication Skills
  • Act as a key liaison between the MD and internal/external stakeholders, conveying messages accurately and professionally.
  • Draft, edit, and proofread correspondence, reports, and presentations with a high level of attention to detail and in alignment with the MD's communication style.
  • Manage phone calls, emails, and other forms of communication, filtering and prioritizing messages effectively.
Meeting Coordination
  • Coordinate and organize high-profile meetings, conferences, and events, both virtual and in-person.
  • Develop comprehensive meeting agendas, compile relevant materials, and distribute them to participants in advance.
  • Attend meetings to capture detailed minutes, action items, and follow-up tasks, ensuring seamless communication across the organization.
Documentation and Filing
  • Establish and maintain a sophisticated filing system for electronic and hard copy documents, ensuring easy retrieval and confidentiality.
  • Regularly review and update records to ensure accuracy and compliance with company policies.
  • Prepare and assemble documentation for presentations, reports, and other MD-related materials.
Travel Arrangements
  • Facilitate and coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa processing.
  • Create comprehensive itineraries and travel packages, providing the MD with all necessary details for a smooth travel experience.
Project Support
  • Collaborate with cross-functional teams to support the MD in the planning and execution of special projects and initiatives.
  • Conduct research, gather data, and prepare reports as needed to facilitate decision-making and strategic planning.
  • Act as a project manager for specific assignments, ensuring timelines and deliverables are met.
Confidentiality
  • Exercise discretion and handle confidential information with the utmost sensitivity.
  • Develop and maintain a deep understanding of the MD's preferences, priorities, and strategic objectives, ensuring confidentiality is maintained at all times.

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