Administrative Support Specialist to MD
3 weeks ago
Job Overview
We are seeking a highly skilled and proactive Administrative Support Specialist to provide comprehensive administrative support to our Managing Director. Based in Hyderabad, Telangana, India, the successful candidate will have 4 to 6 years of experience in a similar role and be responsible for managing the MD's calendar, arranging appointments and meetings, coordinating travel arrangements, and handling confidential information with utmost discretion.
Key Qualifications and Skills
- Proven experience as a Personal Assistant or Executive Assistant.
- Excellent organizational and time-management skills.
- Strong attention to detail and the ability to multitask effectively.
- Proficient in Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Ability to handle sensitive and confidential information with integrity.
- Strong problem-solving and decision-making skills.
- Ability to work independently and prioritize tasks.
- Flexible and adaptable to changing priorities and deadlines.
- Bachelor's degree in Business Administration or a related field preferred.
Key Responsibilities
- Manage the Managing Director's calendar, schedule appointments, and coordinate meetings.
- Arrange and coordinate travel arrangements, including flights, accommodation, and transportation.
- Handle sensitive and confidential information with utmost discretion and maintain strict confidentiality.
- Prepare and organize documents, reports, and presentations.
- Act as a key point of contact between the Managing Director and internal/external stakeholders.
- Manage and prioritize the MD's emails, correspondence, and other communication channels.
- Assist in preparing and reviewing financial documents and reports.
- Provide support in organizing and coordinating company events and functions.
- Conduct research and gather information for various projects or assignments.
- Perform general administrative tasks, such as filing, record keeping, and data entry.
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