High-Level Administrative Support Specialist

4 weeks ago


Hyderabad, Telangana, India Gamut HR Solutions Full time

Company Overview

Gamut HR Solutions, a leading recruitment agency based in Hyderabad, is dedicated to connecting talent with opportunity. With a passionate team of professionals, we strive to provide exceptional services to our clients.

Job Overview

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Managing Director (MD). This is a full-time, senior position located in Hyderabad. The ideal candidate will have 7 to 10 years of relevant work experience and will excel in aiding the MD to enhance productivity.

Key Responsibilities

  • Manage the MD's calendar by scheduling meetings, appointments, and events, ensuring efficient time management
  • Arrange travel plans and itineraries for the MD, including flights, hotels, and ground transportation
  • Facilitate meetings by preparing agendas, taking minutes, and ensuring follow-up on action items
  • Communicate effectively on behalf of the MD with internal and external stakeholders
  • Perform general administrative tasks such as drafting correspondence, managing phone calls, and organizing files
  • Conduct research and compile data to provide detailed reports for the MD
  • Assist in managing special projects as assigned by the MD

Requirements and Skills

  • Extensive experience in calendar management, ensuring all appointments and schedules are well-coordinated and conflicts are minimized
  • Proficiency in making detailed travel arrangements, including booking flights, accommodation, and transportation
  • Excellent communication skills, both written and verbal, to effectively interact with internal and external stakeholders
  • Skilled in coordinating and organizing meetings, including preparing agendas and taking minutes
  • Strong problem-solving abilities to handle unexpected issues swiftly and efficiently
  • Exceptional organizational skills to manage multiple tasks and prioritize workload efficiently
  • Keen attention to detail to ensure accuracy in all administrative duties
  • High degree of confidentiality and discretion when handling sensitive information


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