Administrative Support Specialist
23 hours ago
We are seeking a dedicated and detail-oriented Administrative Support Specialist to join our team at Alignity Solutions. The ideal candidate will be responsible for performing a wide range of administrative tasks to support the smooth and efficient operation of our office. This role requires excellent organizational skills, communication abilities, and a proactive approach to problem-solving.
Key Responsibilities:
- Provide general administrative support including handling phone calls, emails, scheduling, and filing.
- Assist in managing office supplies and inventory, ensuring the office is well-stocked and organized.
- Coordinate meetings, appointments, and travel arrangements for staff members.
- Prepare and edit documents, reports, and presentations with accuracy and attention to detail.
- Maintain and update office records, databases, and contact lists.
- Assist in organizing company events, team activities, and other administrative projects.
- Handle incoming and outgoing mail, ensuring timely distribution.
- Support HR and finance teams with basic administrative tasks such as data entry, invoice processing, and document management.
- Help maintain a positive and professional office environment.
Qualifications:
- 24 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work independently and as part of a team.
- Basic understanding of office equipment (printers, copiers, scanners) and troubleshooting.
Preferred Skills:
- Experience with office management software (e.g. SAP, Salesforce).
- Familiarity with travel coordination and scheduling tools.
- Previous experience supporting HR or finance departments.
Education:
- Bachelor's degree or equivalent work experience in a relevant field is preferred.
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