Staffing Operations Coordinator

3 days ago

Varanasi, Uttar Pradesh, India beBeeHR Full time US$ 60,000 - US$ 80,000

Job Summary:

The role of HR & Compliance Coordinator requires a key member to join our team, responsible for ensuring seamless onboarding and offboarding processes for US-based employees and contractors.

This position involves assisting in the end-to-end onboarding and offboarding of staff, guaranteeing completion of documentation, background checks, system access, and exit formalities in a timely and compliant manner.

The ideal candidate will have 1-3 years of experience in staffing operations, HR coordination, or compliance support, with a strong understanding of US federal employment regulations and client-specific guidelines.

A strong communicator with proficiency in Microsoft Excel, Word, and document tracking tools is required, along with high organizational skills and attention to detail.

Key Responsibilities:

  • Onboarding & Offboarding Support: Coordinate with vendors and internal teams to ensure all screenings are completed accurately and within timelines.
  • Background Verification Coordination: Maintain accurate and up-to-date employee records, ensuring all compliance-related documents are completed and stored per organizational and legal standards.
  • Compliance Documentation: Navigate and maintain documentation via various portals (e.g., Fieldglass, Beeline), ensuring timely submission and status tracking of onboarding and compliance workflows.
  • SOP & Process Documentation: Develop and maintain standard operating procedures (SOPs) for key HR, onboarding, and compliance workflows.
  • Federal & Client-Specific Compliance: Ensure process adherence across onboarding and documentation.
  • Asset Return Tracking: Maintain trackers and coordinate return confirmations for equipment and assets as part of the offboarding process.
  • Client & Vendor Coordination: Act as a point of contact for day-to-day communication with clients, vendors, and candidates regarding compliance, onboarding status, and documentation queries.
  • Audit Readiness Support: Prepare and organize compliance records and documentation to support audits.

Requirements:

  • 1–3 years of experience in staffing operations, HR coordination, or compliance support
  • Hands-on experience with portals (e.g., Beeline, Fieldglass)
  • Working knowledge of US federal employment regulations
  • Experience preparing and maintaining SOPs
  • Familiarity with background check portals and onboarding processes
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Excel, Word, and document tracking tools
  • Highly organized, detail-oriented, process-driven, and a quick learner

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