Executive Support Specialist

2 days ago

Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 5,00,000 - ₹ 10,00,000
Job Title: Executive Support Specialist

We are seeking a highly organized and detail-oriented individual to support our executive team and manage office operations.

Key Responsibilities:
  • Executive Support:
    • Provide high-level administrative support to executives, including managing calendars, scheduling appointments, and coordinating meetings.
    • Handle confidential information with utmost discretion and professionalism.
  • Office Administration:
    • Oversee daily office operations, including ordering supplies, coordinating maintenance, and ensuring a well-organized workspace.
    • Assist with organizing company events, meetings, and conferences.
    • Welcome visitors and direct them to the relevant office/personnel.
    • Carry out clerical duties such as answering phone calls and responding to emails.
    • Manage courier services.
  • Vendor and Procurement Management:
    • Manage non-trade vendors and maintain positive vendor relationships.
    • Issue purchase orders (PO) for office supplies and other requirements.
    • Order office stationery and employee needs as required.
    • Order SIM cards, Petrol Kit and laptops for employees as requested.
  • Reimbursement and Finance Coordination:
    • Check employee reimbursement requests and forward them to the finance department for authorization and processing.

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